Staff Assistant II - job 2 of 2

Administrative Support

• Performs routine general administrative functions for the Advocay team as need
• Maintains AMPAC Board and Federation contact lists and responsible for uploading email lists
• Responsible for ordering supplies and maintaining supply/copy room
• Maintain the Division calendar for travel and in-house meetings, and administrative deadlines
• Schedules conference calls and helps with meeting planning; assembles and distributes departmental materials via mail and/or e-mail
• Screen phone calls and provides telephone support for the office of the Vice President, directors and staff; assists with needed phone coverage during lunch breaks, sick days, and vacation days
• Produces a variety of materials including spreadsheets, presentations, correspondence, agendas, and reports.
• Edits materials correcting errors in spelling, punctuation, and grammar

Programmatic Administrative Support

• Drafts Board timelines with supervisor and prepares AMPAC Board materials for board meetings, including the production and shipping/mailing of materials
• Assists with some communication to the Federation and updates State Medical Society and PAC Roster and distributes on a regular basis
• Provides AMPAC Membership processing support as needed, including inputting information into the Aristotle membership system for AMPAC’s gift fulfillment and assists with RSVP’s for AMPAC events
• Assists Manager of Political Education Programs with assembling materials for programs and contacting program participants as needed
• Assists accounting with preparation and mailing of campaign contribution checks
• Assists Manager of Political Education Programs with assembling materials for programs and contacting program participants as needed

• High school diploma required; Bachelor’s degree preferred
• Minimum 2+ years’ experience of administrative or related work experience required
• Strong communication skills required including both verbal and written; able to proof documents
• Meeting planning and coordinating experience/skills required
• Understanding of business methods and administrative systems including budgets
• Proficiency in Windows 10 and Office 365 required. including Teams and Zoom is required
• Demonstrated ability to work in a team setting as well as independently
• Demonstrated ability to exercise confidentiality and discretion
• Good attention to detail while working under pressure