ADMINISTRATIVE ASSISTANT II - job 2 of 2

ATTORNEY GENERAL (DEPT OF LAW) ADMINISTRATIVE ASSISTANT II... Job Location: Address: 2005 N CENTRAL AVE Posting Details: Salary: $30,000 - 45,000 Grade: 15 Closing Date: Open Until Filled Job Summary: The Arizona Attorney General’s Office Civil Litigation Division/Division of Civil Rights Section is seeking an Administrative Assistant II to provide administrative and clerical support for the Compliance Manager and staff of the Compliance Section. Job Duties: This position will assist the Compliance Manager and staff with a variety of administrative tasks including handling correspondence and telephone calls from the public, opening and closing cases, and preparing documents. • Compile, organize, input, and generate data for the preparation of reports and memoranda for the Compliance Manager and staff. • Provide administrative and clerical support to the Compliance Manager and staff arising out of the assignment of work duties, including the provision of technical support and guidance. • Provide administrative and clerical support to the Compliance Manager and staff with regard to staff meetings and case reviews. • Provide file maintenance and administrative support to the Compliance Manager and staff with regard to the reviewing, responding to, and cataloging of reports, memos, publications, correspondence, and other Section-generated materials. • Monitor and evaluate the administrative and clerical processes implemented by the Division and made recommendations for improvement. Knowledge, Skills & Abilities (KSAs): Knowledge of Office and Division goals and objectives and administrative management practices. • Knowledge of state and federal policies and procedures related to public fund accountability and processes and Department of Administration purchasing, travel and personnel rules and policies. • General knowledge of civil rights law. • Knowledge of the Division’s contracts with federal agencies. • Knowledge of Division policies and procedures for mediating, conciliating, investigating and finalizing civil rights complaints. • Substantial knowledge of computers and Microsoft and other software, with the ability to generate spreadsheets, forms and word processing documents/reports for case management purposes. • Written communication skill necessary to draft correspondence, memoranda and reports, including drafting annual and special reports. • Listening and oral communication skill to communicate clearly with the public and parties who contact the Division. • Skill in planning, organizing and controlling multiple activities and projects and collecting, organizing, and presenting data and detailed reports as required. • Skill in gathering multi-source data, forecasting needs, identifying expectations and reacting decisively and promptly to unforeseen circumstances are needed on an everyday basis by the administrative assistant, who must be able to provide follow up and monitoring assistance to the Compliance Manager on program plans and activities. • Ability to plan, direct, organize, analyze and implement a wide variety of administrative and program activities while establishing appropriate priorities. Selective Preference(s): Bilingual in English and Spanish, both oral and written communication, preferred. Pre-Employment Requirements: • Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically. • All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: The Attorney General's Office offers a comprehensive benefits package to include: Student Loan Assistance Sick leave Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program) Vacation with 10 paid holidays per year Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: • Positions in this classification participate in the Arizona State Retirement System (ASRS). • Please note, enrollment eligibility will become effective after 27 weeks of employment. Contact Us: If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov. During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer