Lobbying Registration & Reporting Support Analyst

Are you interested in a great opportunity to start or grow your career in state service? The Secretary of State's Office, Political Reform Division is recruiting to fill a limited-term, full-time, Staff Services Analyst (SSA) position. The department will also consider a Training and Development (T&D) assignment for purposes of recruitment. This is an exciting opportunity to join a dynamic team of professionals who play a critical role in promoting transparency in the campaign finance and lobbying processes!Please Note : In accordance with Government Code Sections 19080-19083 the position is established for 12 months and may be extended for another 12 months; and may become permanent.The Secretary of State's Office, Political Reform Division, is replacing its California Automated Lobbyist and Campaign Contribution and Expenditure Search System (CAL-ACCESS) and requires multiple limited-term positions to support business needs. On-the-job training will be provided to allow the incumbent to gain an in-depth knowledge of the laws, regulations, and terminology relating to lobbying and campaign registration and disclosure requirements.Under the general direction of the Campaign Unit Manager, a Staff Services Manager I, this position is responsible for a wide variety of increasingly complex and analytical tasks associated with the processing and review of registration and disclosure documents filed under the campaign and lobbying provisions of the Political Reform Act. As a valuable team member, the incumbent will be responsible for reviewing and processing lobbying registration and reporting documents. Other major functions of this position include training others, writing procedures, analyzing data, and creating and presenting reports. The incumbent will also deliver excellent customer service through phone, email, and in-person appointments.Desirable Qualifications:Ability to properly apply laws, rules, policies, and proceduresAbility to research and analyze data, solve moderately complex problems and recommend an effective course of actionAbility to adapt to changes in tasks and/or work environmentsHighly detailed and accurate organizational skillsCreative thinking skillsExcellent customer service skills, including experience with internal and external stakeholdersExcellent communication skillsInterest in learning the importance of transparency in campaign finance, and knowledge of filer types, filing schedules and disclosure forms required by the Political Reform ActSupplemental Questionnaire: Applicants must submit a Supplemental Questionnaire responding to the questions listed below, it should be no more than two (2) pages typed, using business professional font, font size and formatting. Responses do not need to include the question but must be numbered in the same order. Applications submitted without the Supplemental Questionnaire will not be consideredDescribe in detail your experience reviewing materials for completeness, consistency, and identifying discrepancies.Describe in detail a time you had to make a decision without much guidance. Include the options you considered and the outcome.Describe in detail your experience working as part of a team.You will find additional information about the job in the Duty Statement .Working ConditionsThe work is performed in an indoor office setting and requires the incumbent to have knowledge of office methods and procedures and have the ability to operate standard office equipment, type, sit, stand, and/or walk. The incumbent will maintain regular, consistent, and predictable attendance. This position is not eligible for telework.Minimum RequirementsYou will find the Minimum Requirements in the Class Specification.STAFF SERVICES ANALYSTAdditional DocumentsJob Application Package ChecklistDuty StatementPosition DetailsJob Code #:JC-455755Position #(s):785-557-5157-608Working Title:Lobbying Registration & Reporting Support AnalystClassification:STAFF SERVICES ANALYST $3,749.00 - $4,698.00 A$4,059.00 - $5,081.00 B$4,868.00 - $6,093.00 C# of Positions:1Work Location:Sacramento CountyTelework:In OfficeJob Type:12 Month Limited Term - Full TimeDepartment InformationThe Office of the Secretary of State (SOS) consists of nearly 600 dedicated public servants who uphold the rights of Californians while also striving to make our government, elections, and businesses both accessible and transparent. Led by an elected leader, accountable to the public, we are dedicated to fostering career development opportunities and growing a skilled workforce that embraces inclusion and values diversity.Located in downtown Sacramento, the SOS building is within walking distance to a variety of eateries and amenities. Light Rail, State Capitol, Downtown Commons (DOCO), and Golden 1 Center, just to name a few. Conveniently located in the SOS building, the Gold Rush Grille offers delicious daily specials for breakfast or lunch and is open to the public. Our on-site childcare incorporates programs for children six weeks to five years old. Priority waitlist access and special discounted rates are available for SOS employees.For more information about the SOS, please visit sos.ca.gov .Special RequirementsEducation: When using education to meet minimum qualifications, please include all the required documents necessary to verify that you meet the minimum qualifications for this classification (i.e., degree, transcript, license, and certificate). Candidate may be required to provide a transcript prior to hire.Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.Final Filing Date: 11/18/2024Who May ApplyIndividuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).How To ApplyComplete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:Address for Mailing Application PackagesYou may submit your application and any applicable or required documents to:Secretary of StateAttn: Natalie Venegas1500 11th St - 4th Floor - Suite 475Sacramento , CA 95814Address for Drop-Off Application PackagesYou may drop off your application and any applicable or required documents at:Secretary of StateNatalie Venegas1500 11th St - 4th Floor - Suite 475Sacramento , CA 95814Please drop off application packages in the 1st Floor Lobby Rotunda.08:00 AM - 05:00 PMRequired Application Package DocumentsThe following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.Resume is optional. It may be included, but is not required.Supplemental Application - Please provide your responses to the supplemental questions as directed above.Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.BenefitsBenefit information can be found on the CalHR website and the CalPERS website.Contact InformationThe Human Resources Contact is available to answer questions regarding the position or application process.Human Resources Contact:Natalie Venegas(916) 653-6974Nvenegas@sos.ca.govPlease direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.EEO Contact:Sarah Bielski(916) 653-6974sbielski@sos.ca.govCalifornia Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.