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CDOC - Payroll Data Management II.

Department InformationThis position is only open to Colorado state residents.This posting may be used to fill future vacancies at this location.If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.In addition to a great agency and rewarding, meaningful work, we offer:• Distinctive career advancement opportunities throughout the state system;• Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans;• Medical and dental health plans;• Short and long term disability coverage;• Paid life insurance;• 11 paid holidays per year plus vacation and sick leave;• Wellness program, tuition reimbursement, training opportunities and more.Description Of JobThe Payroll Unit is responsible for the accurate and timely collection and reporting of hours worked and leave taken by DOC employees in accordance with the Federal Fair Labor Standards Act, Family Medical Leave Act, State Personnel Rules, and DOC Administrative Regulations. The Work Unit oversees timekeeping practices for approximately 6,200 employees statewide and advises employees, supervisors, managers, etc., using the UKG products and programs. This Work Unit advises and trains DOC employees on rules and procedures regarding timekeeping and leave usage within the UKG systems and troubleshoots issues. This Work Unit supports the Department of Corrections to facilitate achieving its goals and objectives and upholds the spirit and letter of Colorado law, Equal Employment Opportunity laws, and philosophy of the DOC administration.Primary Duties Include, But Are Not Limited To• Advise DOC employees and/or supervisors on rules, regulations, and procedures regarding payroll-related policies, procedures, and practices to accomplish entry into the official DOC Timekeeping system in accordance with State of Colorado Fiscal Rules, State of Colorado Board Rules, Fair Labor Standards Act and DOC Administrative Regulations;• Audit/examine time entered into the timekeeping system to ensure that minimum requirements of the work period have been met;• Make necessary corrections to time entry and shift differential and/or overtime while ensuring accurate payment of shift differential and/or overtime is reflected in the official Payroll system;• Enter DOC employees direct deposit information into the official Payroll system and verify it's accuracy. Arrange distribution of any physical checks received to ensure they are provided to employees on the scheduled payday;• Investigate employee inquiries regarding missing direct deposits/checks;• Determine if a corrective letter needs to be provided to an Appointing Authority if an employee is non-compliant with the requirement to provide direct deposit information;• Investigate inquiries from employees regarding possible discrepancies in pay or deductions;• Analyze and determine if a correction is necessary and ensure the needed changes are reflected in the Payroll system accurately and timely;• Other duties as assigned.Minimum QualificationsMinimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsFive (5) years of relevant experience in Finance, Business Administration, Public Administration, Data Management or a related field of study to the assignment. ( You must submit a copy of your unofficial college transcript with you name, college name, degree and date conferred with your application to receive this credit) .• OR-A combination of related education and/or relevant experience in Finance, Business Administration, Public Administration, Data Management equal to five (5) years.Ensure that the 'Work Experience" section of the application is complete and contains all relevant work experience related to the position that you are applying for . This information will be used to help determine compensation for the position. "See resume" statements cannot be accepted in lieu of the "work experience" section of the application. Additional work experience will not be accepted after the job announcement close date for compensation purposes.Required Competencies• Excellent organizational skills;• Ability to effectively and efficiently solve problems and determine the best solution;• Proficient in time management and scheduling;• Self-directed and motivated work ethic;• Attention to detail;• Exceptional communication skills - oral and written, in order to collaborate with directors and wardens for specific data collection;• Ability to research and gather data;• Ability to read and comprehend the English language;• Ability to effectively communicate fluently in English both verbally and in writing;• Ability to provide excellent customer service.Preferred Qualifications: ( Candidates may receive higher rating for possessing any preferred qualification criteria. )• Payroll experience in Colorado State Government;• Demonstrated proficiency in Microsoft Excel.ONLY APPLICANTS WHO MEET THE MINIMUM AND SPECIAL REQUIREMENTS WILL BE INCLUDED IN THE COMPARATIVE ANALYSIS PROCESS.IMPORTANT INFORMATIONThe Assessment Process : Your application will be reviewed to determine if you meet the minimum Qualifications (MQ's). Applicants that meet MQ’s will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application material and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants in order to establish an eligible list for referral to the hiring manager for final consideration.Be sure the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job , Minimum Qualifications , Required Competencies and Preferred Qualifications as listed above. Resumes and “see resume” statements will not be accepted in lieu of the “Work Experience” section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants.Employees who are rehired or reinstated within six months of their separation will return at either their previous pay rate if hired into the same class level or based on their time in the class series, whichever is higher. Those rehired or reinstated after six months' separation will be calculated using the same formula for new hires and promotions.If you have transcripts, a license or other relevant documentation regarding your qualifications, upload and attach copies to your application.If an unofficial copy of transcripts is being submitted at the time of application, transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution.In order to process a background investigation, your application must include at least (10) ten years of the most current work experience unless experience related to the job for which you are applying is later than (10) years. Failure to provide this information could result in delays and/or elimination from the background investigation processToll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt to upload (attach) it.• *You are encouraged to print a copy of this announcement for your records**Conditions of Employment: All job offers are contingent upon a successful medical screening by a healthcare professional, certifying the candidate's ability to perform the essential functions of the position. Applicant must consent to hold harmless CDOC and its agents and staff from any liability arising in whole or in part from the testing and the use of this information in connection with CDOC’s consideration of application for employment.• Must be 21 years of age;• Possess a valid driver’s license;• Possess a high school diploma or GED;• Have NO felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The CDOC shall not hire nor promote anyone who may have contact with an offender who has engaged in sexual abuse which includes acts, activity, and sexual behavior, in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents.• Applicants must be legally eligible to work in the United States to be appointed to this position. CDOC uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. CDOC does not sponsor non-residents of the United States.• Successfully pass all modules of the six-week Colorado Department of Corrections Basic Training, to include English reading comprehension , relevant competency assessments and written/practical exams in Defensive Tactics;• Possess the physical ability to successfully complete Defensive Tactics;• Lift arms above head and kick as high as own waist;• Stabilize another person to accomplish a controlled take down;• Use arms, palms of hands, shins, and feet to deliver blows;• Withstand impact (slow speed or with a safety bag) on own body from strikes/blows;• Swing a baton in a striking technique;• Rotate body 90 degrees with feet planted for striking with foot or using a defensive tactic;• Get down on one or both knees and up again with multiple repetitions;• Will be exposed to Oleoresin Capsicum during Basic Training and will be exposed while on assignment;• Must be able to see and hear in order to observe, address and respond to potential breaches in safety and security;• Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury;• Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently;• Work in situations involving assaultive behavior, physical control of another person and/or restraint situations;• Deal with individuals with a range of moods and behaviors, utilizing tactfulness and a congenial, personable manner;• Work with people of the opposite sex, diverse racial ethnic groups, mentally ill and emotionally disturbed offenders;• Communicate by talking, listening and/or signaling people to convey or exchange information, assignments;• Work in an environment with fluctuating noise and temperature (hot and cold) which may include working outdoors in inclement weather and/or concrete floor/wall work settings;• Willing and able to travel;• Willing and able to work various shifts, days, afternoons, graveyards (nights) which includes a rotating shift schedule;• TB (tuberculosis) screening is required of all new employees upon hire;• Employees may be required to submit to regular serial testing and reporting for COVID-19.Successful completion of a background investigation is required. Should applicant’s background reveal criminal charges, it shall be the responsibility of the applicant to provide the Department of Corrections with written/official disposition of any charges.The CDOC is committed to a work environment free from illegal drugs and alcohol. Employees (see exception below) may use marijuana in their personal time but are prohibited from working while under the influence of any substance, including marijuana. A drug test will be administered to all new employees; employees must successfully pass. Random drug screening will occur throughout employment.Exception: Peace Officer Standards and Training (POST) certified employees are prohibited from the use of marijuana. Health care professionals must check their licensing requirements regarding marijuana use.Appeal Rights: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.Supplemental InformationAfter submitting an application, you should receive an email acknowledging your submission. If you do not get the email, please check to ensure you have actually submitted the application and typed the correct email address on the application.Include a working email address on your application; one that is checked daily as time sensitive correspondence WILL take place via email. You may receive email notifications from a Colorado Dept. of Corrections employee or from this email address: info@governmentjobs.com. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email; if you do not receive correspondence soon after the closing date or if you have questions about this job announcement, please contact Jennifer LaDuke at jennifer.laduke@state.co.us .SCHEDULED DATES OF POSSIBLE APPLICANT ASSESSMENTS (I.E., EXAMS, ORAL BOARDS, WRITTEN EXAMS) WILL NOT BE MADE UP. IF YOU FAIL TO SHOW AT THE APPOINTED DATE/TIME, MAKE-UPS WILL NOT BE ALLOWED.The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.The Colorado Department of Corrections is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Employee Relations Specialist, Ana Andersen , at doc_employeerelations@state.co.us or call 719-723-3998 .ALL DEPARTMENT OF CORRECTIONS FACILITIES AND BUILDINGS ARE TOBACCO FREE.WE STRONGLY ENCOURAGE PROTECTED CLASSES TO APPLY.

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What You Should Know About CDOC - Payroll Data Management II., State of Colorado

Are you ready to jumpstart your career as a CDOC - Payroll Data Management II with the Colorado Department of Corrections in beautiful Cañon City, CO? This role is perfect for those who thrive in a structured yet dynamic environment, ensuring the accurate and timely management of payroll for over 6,200 employees statewide. Your day-to-day will include providing guidance to DOC employees about payroll-related policies, auditing time entries, and addressing any discrepancies that pop up in the paychecks. You’ll become the go-to expert on the UKG systems, helping colleagues navigate the ins and outs of timekeeping practices and procedures. And remember, this isn’t just about numbers; your exceptional communication skills will play a big part in collaborating with employees and supervisors alike. With a focus on efficiency and customer service, you'll help streamline operations, making a real difference in the lives of your coworkers and the community. You’ll enjoy a robust benefits package including medical and dental health plans, generous paid time off, and a strong retirement plan to ensure you can focus fully on being the best in your role. If you have five years of relevant experience in finance or related fields plus a motivated work ethic, this job could be your next big break! Let’s help the State of Colorado shine by maintaining effective payroll systems together!

Frequently Asked Questions (FAQs) for CDOC - Payroll Data Management II. Role at State of Colorado
What are the primary responsibilities of a CDOC - Payroll Data Management II at the Colorado Department of Corrections?

The primary responsibilities of the CDOC - Payroll Data Management II at the Colorado Department of Corrections primarily involve managing the payroll processes for over 6,200 employees. This includes advising on payroll-related policies, auditing time entries to ensure compliance with labor laws, entering accurate direct deposit information, and addressing any employee inquiries regarding pay discrepancies. Your role ensures that payroll is managed efficiently according to state and federal regulations.

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What qualifications do I need to apply for the CDOC - Payroll Data Management II position?

To apply for the CDOC - Payroll Data Management II position, candidates need a minimum of five years of relevant experience in fields like finance, business administration, or data management. They can also qualify through a combination of education and experience that equates to five years. An unofficial college transcript must accompany your application to verify your credentials.

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Is there room for advancement within the CDOC - Payroll Data Management II role?

Absolutely! The Colorado Department of Corrections values career advancement opportunities within its system. As a CDOC - Payroll Data Management II, you're encouraged to pursue professional growth, and there are numerous paths available for moving up in the organization as you hone your expertise in payroll and data management.

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What skills are essential for success in the CDOC - Payroll Data Management II position?

Success in the CDOC - Payroll Data Management II position requires excellent organizational skills, strong problem-solving abilities, attention to detail, and proficiency in time management. Additionally, effective communication skills are crucial since the role involves advising various stakeholders within the Department of Corrections and ensuring clarity on payroll regulations and procedures.

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What benefits can I expect when working as a CDOC - Payroll Data Management II?

Working as a CDOC - Payroll Data Management II comes with a robust benefits package that includes medical and dental coverage, a strong retirement plan including both PERA and 401K options, paid holidays, sick leave, wellness programs, and tuition reimbursement opportunities. You'll also enjoy meaningful work that contributes to public service.

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Common Interview Questions for CDOC - Payroll Data Management II.
Can you explain your experience with payroll systems and data management?

When answering this question, emphasize your past roles involving payroll or data management, detailing specific systems you've worked with, such as UKG or others. Highlight any successful projects or initiatives you've completed that improved accuracy or efficiency in payroll processes.

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How do you handle discrepancies in payroll data?

Describe a structured approach to identifying and addressing discrepancies, such as conducting thorough audits, communicating effectively with relevant parties, and implementing corrective measures. This showcases your problem-solving ability and meticulous attention to detail.

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What strategies do you use to ensure compliance with payroll regulations?

Discuss the importance of staying informed about the latest payroll regulations and actively participating in continuous education. You might also mention reviewing policies regularly and using checklists to maintain compliance as you process payroll.

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How do you prioritize your tasks when managing payroll for a large number of employees?

Illustrate your time management skills by discussing how you prioritize tasks based on deadlines and complexity. Maybe you use a digital task management tool or checklist to ensure all payroll tasks are completed accurately and on time.

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Describe a time when you had to communicate complex information to non-financial personnel.

Share a specific example where you simplified complex payroll or financial concepts for people unfamiliar with the terminology, focusing on your ability to adapt your communication style to fit your audience.

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What do you consider the most challenging aspect of payroll management?

Reflect on a particular aspect of payroll management that can be challenging, such as understanding complex labor laws or handling last-minute changes. Discuss how you address these challenges to minimize impact on payroll accuracy.

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How do you ensure confidentiality and security of payroll data?

Indicate the importance of confidentiality in payroll management and describe the procedures you follow to protect sensitive information, such as adhering to data security protocols and limiting access to authorized personnel.

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What tools or technologies do you find most helpful in payroll management?

Talk about the software tools you are experienced with, such as UKG or Microsoft Excel, and explain how these tools enhance your efficiency and accuracy in payroll management tasks.

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How would you respond to an employee's inquiry about their payroll discrepancy?

Demonstrate your customer service approach by explaining how you'd listen attentively, gather all necessary information from the employee, verify the payroll details, and work towards a solution promptly and respectfully.

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What motivates you to excel in a payroll data management role?

Discuss your passion for numbers, attention to detail, and the impact payroll has on organization morale and employee satisfaction. This reflects your commitment to quality and public service.

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DEPARTMENTS
SENIORITY LEVEL REQUIREMENT
TEAM SIZE
EMPLOYMENT TYPE
Full-time, on-site
DATE POSTED
December 15, 2024

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