PROGRAM ASSISTANT I.

Department InformationThis position is only open to Colorado state residents.This posting may be used to fill future vacancies at this location.Colorado Department of Corrections Mission: We are a team of dynamic and diverse professionals building a safer Colorado by cultivating transformative opportunities for those under our supervision.Our Vision ..."Building a safer Colorado for today and tomorrow".CORE ValuesCommunity SafetyDignity, Diversity and RespectOpportunityCollaborative partnershipsIf your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.In addition to a great agency and rewarding, meaningful work, we offer:• Distinctive career advancement opportunities throughout the state system;• Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans;• Medical and dental health plans;• Short and long term disability coverage;• Paid life insurance;• 11 paid holidays per year plus vacation and sick leave;• Wellness program, tuition reimbursement, training opportunities and more.Description Of JobA Program Assistant organizes and establish work processes to provide technical and professional support to the Assistant Director, members of the managementteam, and CTA staff as a whole. Process confidential information and provide effective customer service for internal and external stakeholders. Communicate and share information on behalf of the Assistant Director while maintaining confidentiality and utilizing appropriate communication methods. Ensure compliance with adherence to the policies and procedures of Colorado Department of Corrections (CDOC) and the CTA. Resolve problems, answer inquiries, provide information and advise others on technical issues or matters pertaining to the Director’s office. Establish and maintain professional and cooperative working relationships, represent the Department and CTA in a manner that reflects dedication and commitment to delivering efficient, effective and timely services.Primary Job Responsibilities Include, But Are Not Limited To• Position will analyze requisitions and funds to determine appropriate procurement method, appropriately code purchases from funding lines within the Training subprogram, and apply fiscal rules to avoid violations;• Compile and analyze spreadsheets for the purpose of tracking expenditures. Position will make assessments of funding lines for planning purposes. Initiate purchases by use of P-Card, or creating applicable requisitions, demonstrate knowledge and technical skills of CORE system for accurate accounting, maintain P-Card log, and prepare receiving reports;• Position provides support to the CTA Assistant Director by writing correspondence, updating training ARs, and preparing spreadsheets, reports and other special project documents as needed;• Maintains the Assistant Director’s calendar, maintains designated compliance files and reviews area operations and takes necessary steps to ensure compliance with standards and policies;• Interprets, explains, and applies basic principles, rules, regulations, policies, precedents, guidelines, and objectives specific to work assignment;• Reviews records and reports pertaining to activities such as production, processes, and procedures to verify details, monitor work activities, and evaluate program performance;• Position serves as the primary liaison between the work unit staff, and program clientele;• Analyzes, evaluates, develops, and implements work processes to achieve program efficiency and deliver needed services effectively;• Other duties, as assigned.Minimum QualificationsMinimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsFour years of *general clerical experience. This experience must be clearly described, in your own words, within the work experience section of your application to meet this requirement.• General clerical duties may include the accurate and timely completion of processing documents and information; data entry; printing, scanning, and making copies; scheduling; accepting reservations or registrations; arrange meeting logistics and equipment; reception and intake; record keeping, filing and maintenance; answering multi-line phones and relaying messages; and general administrative tasks in an office support environment.SubstitutionsCollege or university course work in Criminal Justice, Business, or related field may substitute on a year-for-year basis for the experience. You must submit a copy of your unofficial transcripts with your name, college name, degree and date conferred in order to receive credit.Required Competencies• Excellent customer service and interpersonal skills;• Superb written and oral communications skills;• Self-directed and motivated work ethic;• Strong analytical skills;• Impeccable organizational skills and compelling attention to details;• Ability to research and gather data;• Ability to multi-task;• Ability to read and comprehend the English language;• Ability to effectively communicate fluently in English both verbally and in writing;• Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind.Preferred Qualifications:• One (1) year experience of *high level clerical duties. *High Level clerical duties may include: document creation, word processing; create and revise office procedures; compiling and formatting the content for program materials such as annual reports and newsletters; screening documents and supporting information to determine eligibility, authenticity, or identity; accounting for the unit's allotted funds by authorizing operating expenditures;• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Gmail, Docs, Sheets, Drive);• Ability to interpret complex rules, regulations, policies, procedures and guidelines;• Experience working with confidential information;• Experience tracking and managing a budget.ONLY APPLICANTS WHO MEET THE MINIMUM AND SPECIAL QUALIFICATIONS FOR THE VACANCY WILL BE INCLUDED IN THE COMPARATIVE ANLAYSIS PROCESS.If you are using education to meet the minimum qualifications, you MUST attach a copy of your unofficial college transcript to this application that include your name, name of the institution, degree, and date conferred (in pdf or jpg format).IMPORTANT INFORMATIONThe Assessment Process : Your application will be reviewed to determine if you meet the minimum Qualifications (MQ's). Applicants that meet MQ’s will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application material and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants in order to establish an eligible list for referral to the hiring manager for final consideration.Be sure the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job , Minimum Qualifications , Required Competencies and Preferred Qualifications as listed above. Resumes and “see resume” statements will not be accepted in lieu of the “Work Experience” section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants.If you have transcripts, a license or other relevant documentation regarding your qualifications, upload and attach copies to your application.If an unofficial copy of transcripts is being submitted at the time of application, transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution.In order to process a background investigation, your application must include at least (10) ten years of the most current work experience unless experience related to the job for which you are applying is later than (10) years. Failure to provide this information could result in delays and/or elimination from the background investigation processToll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt to upload (attach) it.• *You are encouraged to print a copy of this announcement for your records**Conditions Of EmploymentPer 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The CDOC shall not promote anyone who may have contact with a resident who has engaged in sexual abuse in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph; The agency shall consider any incidents of sexual harassment in determining whether to promote anyone who may have contact with offenders or residents.Successful completion of a background investigation is required. Should applicant’s background reveal criminal charges, it shall be the responsibility of the applicant to provide the Department of Corrections with written/official disposition of any charges.The CDOC is committed to a work environment free from illegal drugs and alcohol. Employees (see exception below) may use marijuana in their personal time but are prohibited from working while under the influence of any substance, including marijuana. A drug test will be administered to all new employees; employees must successfully pass. Random drug screening will occur throughout employment.Exception: Peace Officer Standards and Training (POST) certified employees are prohibited from the use of marijuana. Health care professionals must check their licensing requirements regarding marijuana use.Appeal Rights: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.Supplemental InformationAfter submitting an application, you should receive an email acknowledging your submission. If you do not get the email, please check to ensure you have actually submitted the application and typed the correct email address on the application.Include a working email address on your application; one that is checked daily as time sensitive correspondence WILL take place via email. You may receive email notifications from a Colorado Dept. of Corrections employee or from this email address: info@governmentjobs.com. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email; if you do not receive correspondence soon after the closing date or if you have questions about this job announcement, please contact Molly Halbach at molly.halbach@state.co .us .SCHEDULED DATES OF POSSIBLE APPLICANT ASSESSMENTS (I.E., EXAMS, ORAL BOARDS, WRITTEN EXAMS) WILL NOT BE MADE UP. IF YOU FAIL TO SHOW AT THE APPOINTED DATE/TIME, MAKE-UPS WILL NOT BE ALLOWED.The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.The Colorado Department of Corrections is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Employee Relations Specialist, Ana Andersen , at doc_employeerelations@state.co.us or call 719-723-3998 .ALL DEPARTMENT OF CORRECTIONS FACILITIES AND BUILDINGS ARE TOBACCO FREE.WE STRONGLY ENCOURAGE PROTECTED CLASSES TO APPLY.