Clerk Typist (Non-competitive)

NEW JERSEY STATE PAROLE BOARD 171 JERSEY STREET... PO BOX 862 TRENTON, NJ 08625-0862 NOTICE OF VACANCY TITLE: Clerk Typist/23232 POSTING NUMBER: 24-71 POSTING PERIOD: 6/27/24-7/12/24 SALARY: $31,285.88-$43,313.48 OPEN TO THE FOLLOWING: LOCATION: Division of Release, Mid-State Correctional Facility [X] AGENCY 8401 Range Road [X] STATE Fort Dix, NJ 08640 JOB DESCRIPTION Under supervision, types and also performs routine, repetitive, clerical work of a varied nature; does other related duties as required. NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. REQUIREMENTS LICENSE: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position. RESIDENCY LAW Effective September 1, 2011, N.J.S.A 52:14-7 (NJ First Act), requires all State employees to reside in New Jersey, unless exempted under the law, or current employees who live out-of-state and do not have a break-in service of more than 7 calendar days, as they are "grandfathered." New employees or current employees who were not grandfathered and who live out-of- state have one year after the date of employment to relocate their residence to New Jersey or request an exemption. Current employees who reside in NJ must retain NJ residency, unless he/she obtains an exemption. Employees who fail to meet the residency requirements or obtain an exemption will be removed from employment. INTERESTED CANDIDATES Interested candidates must submit a cover letter, resume, Personal Relationships Disclosure Form and State of NJ Application for Employment (attached) as a single PDF, including the announcement number in the subject line in a via e-mail to SPB- Jobpostings@spb.nj.gov. SAME APPLICANTS: If you are applying under the NJ CSC “SAME” program, your Schedule A or B letter must be submitted along with your resume and any other required supporting documents indicated on the announcement by the closing date indicated above. For more information on the SAME Program visit the CSC website at: https://nj.gov/csc/same/overview/index.shtml, email: SAME@csc.nj.gov, or call CSC at (833) 691-0404. All applications must be received by the closing date. Please note, only application packages completed in their entirety will be considered for employment. CWA Local 1033, CWA Local 1038, CWA Local 1037, CWA Local 1040 STATE OF NEW JERSEY Application for Employment The Opportunity to Compete Act, N.J.S.A. 34:6B-11 to 19, went into eff ect on March 1, 2015. Under this new law, an employer cannot make any inquiry—either verbally or in writing, including in an employment application—about an applicant’s criminal record during the Initial Employment Application Process, unless one of the limited exceptions below applies. The Initial Employment Application Process refers to “the period beginning when an applicant for employment fi rst makes an inquiry to an employer about a prospective employment position or job vacancy or when an employer fi rst makes any inquiry to an applicant for employment about a prospective employment position or job vacancy, and ending when an employer has conducted a fi rst interview, whether in person or by any other means, of an applicant for employment.” Employers can make this inquiry after the Initial Employment Application Process has concluded (i.e., post-interview). The Act allows employers to request criminal history information before the fi rst interview in the following limited circumstances: • If an applicant voluntarily discloses his or her criminal history during the Initial Employment Application Process. • Where the applicant is seeking a position in law enforcement, corrections, the judiciary, homeland security or emergency management. • Where the applicant is seeking a position where a criminal history record background check is required by law, rule or regulation. • Where the applicant may be legally precluded from holding the position by virtue of his or her arrest or conviction. • Where any law, rule or regulation restricts an employer’s ability to engage in specifi ed business activities based on the criminal records of its employees. • Where the applicant is seeking a position designated by the employer as part of a program designed predominately to encourage the employment of persons who have a criminal record. • If application is used before the Initial Employment Application Process, question #11 should not be answered. Question #11 of the application seeks information on convictions that have not been expunged. Accordingly, unless one of the above exceptions applies, the application shall only be used after the Initial Employment Application Process. Job applicants are considered for all positions without regard to race, creed, color, national origin, sex, aff ectional or sexual orientation, age, religion, marital, or veterans status, or disability. The State will not tolerate any form of discrimination or sexual harassment. The Americans with Disabilities Act of 1990 as amended prohibits employers from discriminating against any qualifi ed person on the basis of a disability. The State of New Jersey makes reasonable accommodations during all aspects of the employment process, such as testing and interviews. The State also makes reasonable accommodations in the work environment to enable a person with a disability to perform the essential job functions and to participate equally with co-workers without disabilities. However, the State can only make reasonable accommodations when it is aware of a disability. It is up to you to inform the prospective employer if you need a reasonable accommodation. The employer may ask you for documentation to support your request for a reasonable accommodation. The State of New Jersey is an Equal Opportunity Employer DPF-663 Revised 2.9.18 APPLICANT - DO NOT COMPLETE THIS SECTION Name: (Last, First, MI.) Position Title: Department: Division: Please PRINT or TYPE answers. Feel free to add any information which will help to place you. Please be aware that misrepresentation may be cause for removal. 1. Name (Last, First, MI) 2. Home Phone Number (Area Code) 3. Work Phone Number (Area Code) 4a. Address: Number, Street, Apartment Number, etc. 4b. If entry in 4a is your mailing address only, enter name of street, township, city or borough in which you live. City: County: State: Zip Code: 5. Position applying for (or type of work you are interested in) Proof of Age, Education, Military Status, and Citizenship may be required upon employment off er 6. In what state regions are you willing to work? “X” all that apply: NORTHERN CENTRAL SOUTHERN 7. Indicate preferred work schedule: Full-Time Part-Time Temporary Days Evenings Late Nights Any Shift Rotating Shift 8. Are you 18 years old or older? (if under 18, you will be required to submit working papers if off ered employment.) Yes No 9a. Do you possess a driver’s license that is valid in New Jersey? Yes No 9b. Do you possess a Commercial Driver License? Yes No (Answer these questions only if it is a requirement as indicated on the job announcement or job specifi cation) 10. Are you either a U.S. citizen or an alien authorized to work in the U.S.? Yes No • Review instructions on cover before answering this question. 11. Have you ever been convicted of a crime or other off ense which has not been expunged by the Court, either in New Jersey or in any other jurisdiction? ( A conviction will not necessarily preclude you from employment.)  Yes (if yes, give details in Block Number 16) No 12. Are you a Veteran? Yes No If yes, have you established Civil Service Veteran’s Preference with the NJ Civil Service Commission between April 1, 1980 and March 1, 2001 or with the NJ Department of Military and Veteran after March 1, 2001? Yes No 13. Are you now or have you ever been a member of any Public Employee’s Retirement System? Yes No (If yes, indicate system name and membership number in Block Number 16) 14. Have you ever worked or been educated under a diff erent name? Yes (if yes, specify here: ____________________ No 15. Are you currently on a special or regular reemployment list, or any list resulting from an examination administered by the New Jersey Civil Service Commission? Yes No *If yes, indicate Titles and Symbols here: _____________________________ 16. Explanations (Use this block for explanations to questions. Attach additional sheets if necessary.) 17. EDUCATION/SKILL HISTORY: Please list all vocational, technical, correspondence schools, colleges and universities you have attended. Upon employment be prepared to provide supporting documentation of schools attended. Attach additional sheets if necessary. Circle the number indicating the highest grade of school you have completed: 1 2 3 4 5 6 7 8 HIGH SCHOOL 9 10 11 12 GED  COLLEGE 1 2 3 4 Graduate1 2 3 4 5 6 Name and Address of School Did you Credit Hours Major Subject Number of Degree Graduate? Earned Credits in Received Major High School last attended: Yes No College or University: Yes No Graduate School: Yes No Other Formal Training (include Military): Yes No Page 1 18. FOREIGN LANGUAGE ABILITIES: (Answer is Optional) If there are any foreign languages, including sign languages, in which you are profi cient enough to communicate on a job, and are willing to use on the job (now and in the future), please list them here.  19. CLERICAL SKILLS: Offi ce machines operated, computer systems/software used, and/or special skills (a) Typing? Yes No WPM: _____ (b) Stenography? Yes No WPM: _____ 20. List all employment starting with present or last position and work back, including military experience.  PLEASE PRINT OR TYPE, USE ADDITIONAL SHEETS IF NECESSARY. From: To: Position Title: Supervisor’s Name: Month: Month: Give number of staff Telephone Number: Year: Year: supervised if any: Employer’s Name and Complete Address: Full Time Part Time List number of hours per week: ___________ Reason for Leaving: Description of Duties: From: To: Position Title: Supervisor’s Name: Month: Month: Give number of staff Telephone Number: Year: Year: supervised if any: Employer’s Name and Complete Address: Full Time Part Time List number of hours per week:___________ Reason for Leaving: Description of Duties: From: To: Position Title: Supervisor’s Name: Month: Month: Give number of staff Telephone Number: Year: Year: supervised if any: Employer’s Name and Complete Address: Full Time Part Time List number of hours per week:___________ Reason for Leaving: Description of Duties: 21. Attach additional sheets to describe any internships, licenses, certifi cations or registrations   May we contact all employer/supervisors listed? related to the position for which you are applying. Give name of the State in which license, certifi cation or registration is held or dates and location of internship. If specifi c license or certifi cation  Yes No (Indicate exceptions): is required for your position, you will be required to present the appropriate credential(s) prior to employment, and you will be responsible to renew the credential(s) and advise the personnel offi ce if the credential(s) expires or is revoked. Page 2 GENERAL INFORMATION (Please print or type. Use additional sheets if necessary.) 22. Are you engaged in any business activity or employment which you plan to continue if employed by the State? If yes, your outside employment will be subject to further review regarding confl icts of interest. No Yes If yes, explain: 23. Please add any additional information which will help in placing you where you are best qualifi ed. Include such items as: honors, hobbies, publications, volunteer work, public speaking and writing experience, membership in professional or scientifi c societies. 24. List three people unrelated to you whom we may contact for information concerning your qualifi cations. Name: Name: Name: Address: Address: Address: Phone Number: Phone Number: Phone Number: Occupation: Occupation: Occupation:   Please indicate a telephone number where and at what time you may be contacted for an interview: I understand that if I plan to engage in other business or employment while working for the State in any of its Departments or Agencies, prior approval will be necessary before accepting employment since there may be restrictions in accordance with the New Jersey Confl icts of Interest Law and/or the State, Department or Agency Code of Ethics. I authorize my former employers to release any information they may have concerning my employment record and I release the State of New Jersey and all previous employers listed above from all liability whatsoever that may issue from securing this information. I further authorize representatives of this agency to verify any and all information contained in this application, including education, and to review any and all criminal history, military and disciplinary records of any source. I CERTIFY that the information on this application is complete and accurate, to the best of my knowledge. I understand that any misleading or incorrect information may render this application void and be just cause for immediate termination if employed. S Please Return Completed T O P : Application to the Personnel Offi ce Signature: ___________________________________ Date: _______________ THIS SECTION FOR PERSONNEL OFFICE USE ONLY Page 3 STATE OF NEW JERSEY To Be Completed By ApplicantNot For Interview Purposes To Be Filed Separately With AFFIRMATIVE ACTION INFORMATION FORM Affi rmative Action Offi cer The State of New Jersey seeks to increase the richness and diversity of its workforce and in doing so become the employer of choice for all people seeking to work in State government. In order to judge the eff ectiveness of our eff orts to attract and employ a diverse workforce, as well as comply with Federal and State reporting requirements, we ask that you take the time to answer a few brief questions. This form is not part of your application for employment and will not be considered in any hiring decision. Any information submitted on this form will be considered confi dential and will be fi led separately by the agency’s affi rmative action offi cer. The State of New Jersey is an equal opportunity employer. The New Jersey State Policy Prohibiting Discrimination in the Workplace provides that applicants for employment are considered without regard to race, creed, color, national origin, nationality, ancestry, sex/gender, aff ectional or sexual orientation, gender identity or expression, age, marital status, civil union status, domestic partnership status, familial status, religion, atypical heredity cellular or blood trait, genetic information, liability for service in the Armed Forces of the United States or disability. APPLICANT NAME: (Last, First, M) APPLICANT ADDRESS: POSITION(S) APPLIED FOR: DATE: DIVISION: GENDER: Male  Female Non-Binary A. Ethnicity: (Please Select One) Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South  Not Hispanic or Latino or Central American, or other Spanish culture or origin, regardless of race. B. Race: (Please Select one) American Indian or Alaska Native: A person having origins in any  Black or African American: A person having origins in any of the original peoples of North and South America (including Central of the black racial groups of Africa. America), who maintains tribal affi liation or community attachment. Native Hawaiian or Other Pacifi c Islander: A person having  Asian: A person having origins in any of the original peoples of the origins in any of the original peoples of Hawaii, Guam, Samoa, Far East, Southeast Asia, or the Indian subcontinent including, for or other Pacifi c Islands. example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, White: A person having origins in any of the original peoples of the Philippine Islands, Thailand and Vietnam. Europe, the Middle East, or North Africa. The EEOC has recently updated its data collection requirements to allow employees who may be of two or more races to identify themselves. If you are of more than one race please identify them below. C. Two or More Races: (If applicable, select the two or more races with which you identify)  American Indian or Alaska Native Black or African American White Asian Native Hawaiian or Other Pacifi c Islander If you require an accommodation for the interview process please advise the HR representative at the department where you are applying for the job. REFERRAL SOURCE: How did you learn of this position? DPF-663 AAIF Revised 06-21-19 The State of New Jersey is an Equal Opportunity Employer New Jersey State Parole Board Personal Relationships Disclosure Statement In accordance with the Uniform Ethics Code, adopted by the NJ State Ethics Commission and the State Policy Prohibiting Discrimination in the Workplace, the NJ State Parole Board (SPB) requires the disclosure of all relatives, consensual personal relationships and cohabitants. No SPB employee may supervise or exercise any authority with regard to personnel actions involving his/her relative, anyone with whom there is a consensual personal relationship or anyone with whom they cohabit. Relative: is defined as an individual’s spouse/domestic partner/civil union partner or the individual or spouse’s/ domestic partner’s/civil union partner’s parent, child, brother, sister, aunt, uncle, niece, nephew, cousin, grandparent, grandchild, son-in-law, daughter-in-law, stepparent, stepchild, stepbrother, stepsister, half- brother, half-sister, whether the relative is related to the individual or the individual’s spouse/domestic partner/civil union partner by blood, marriage or adoption. Consensual Personal Relationship: is defined as a marriage, engagement, dating or other ongoing romantic or sexual relationship. Cohabitant: is defined as non-related persons who share a household under circumstances where there is financial interdependence. The SPB requires the disclosure of all relatives and consensual personal relationships to be promptly reported directly to the Chief, Personnel and Employment Unit (PEU). Confidentiality shall be maintained to the extent possible and practicable. This information may be shared with the SPB Equal Employment Opportunity Officer (EEO) and/or the SPB Ethics Liaison Officer as deemed necessary. Upon receiving notice of the relationship, PEU may address any situation as necessary in consultation with the EEO Office and/or the Ethics Liaison Officer. This may include, but is not limited to, the changing of reporting relationships or transferring any of the employees involved. Failure to provide notification to PEU may result in discipline, up to and including termination, and the denial of legal representation and indemnification by the State in the event that a lawsuit is filed having a connection with a personal relationship. Employees are under a continuing obligation to promptly report personal relationships that develop during the course of their employment. __________ I DO NOT have a relative or a consensual personal relationship, as defined above, with anyone working for the NJ State Parole Board. __________ I DO have a relative or a consensual personal relationship, as defined above, with someone working for the NJ State Parole Board. NAME RELATIONSHIP UNIT & WORK LOCATION - Page 2 - I certify that the information on this form, to the best of my knowledge and belief, is true, complete and accurate. I understand that any misleading or incorrect information, willful mistreatment or omission of a material fact, may be just cause for disciplinary action up to and including termination. I understand my obligation to promptly report any personal relationships that develop during the course of my employment. Applicant/Employee Name (PRINT): ____________________________________________________________ Applicant/Employee Signature: _______________________________________________________________ Date: