Student Records Coordinator

Salary: $15.00 Hourly
Job Type: Full-Time
Job Number: 2015-1604145
Location: CA 94556, CA
Department: Registrar
Closing: 8/27/2023 11:59 PM Pacific

Background
Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 3,100 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.

Responsibilities
This position reports directly to the Assistant Vice Provost/Registrar, the position analyzes, consults, and processes incoming student, faculty information and serves as a key customer services representative for the office.

Customer Service: Analyzes, evaluates and processes incoming student and faculty requests in a timely and efficient manner; assists in in the coordination and organization of pre-registration and drop/add activities; provides academic transcripts; answers multiple telephone requests and provides information requests in a prompt, accurate and customer focused manner including enrollment and course scheduling information. Ensure that current regulations and procedures are communicated to students, staff and faculty.

Document Processing: On-demand processing of transcript requests for students, Diploma processing, process Special Action Petitions for student evaluations. Processing Independent Study/Internship Petitions. Processes incoming Education and Degree Verification requests. Processes Grade Change Petitions, Declaration of Major Petitions, and ensures Academic Evaluations are updated and accurate.

Other duties as assigned: Processing inquiries from the Registrar emailaccount. Assists team with ad hoc requests. Assist with all registrar projectsand implementations.

Experience and Qualifications
QUALIFICATIONS:

Education: REQUIRED: AA PREFERRED: BA

Experience: Minimum two years experience in similar setting or in higher education highly desirable; strong interpersonal, verbal and written skills. Experience withEllucian Colleague student information system highly desirable.

Skills/Abilities: Demonstrated excellence in using Windows operating system, Microsoft Office, Google Documents, knowledge of document imaging systems preferred, strong interpersonal, verbal and written skills.

Supplemental Information
Application Instructions: Please apply online at http://jobs.stmarys-ca.edu

• Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College
• A resume
• The name and contact information for three (3) professional references.

In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at http://www.stmarys-ca.edu/public-safety/annual-security-and-fire-safety-report-0. To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at https://www.schooljobs.com/careers/stmarys

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