Job details

Executive Assistant

The Student Senate for California Community Colleges (SSCCC) is looking for an energetic, organized, creative, results-oriented professional to fill the position of Executive Assistant. The Executive Assistant should be able to constantly address requests from the Board and integrate this work into the Executive Director’s schedule. The Executive Assistant will perform day-to-day administrative tasks including but not limited to:

Prepare material for meetings, take minutes, and generate reports on projects.
Manage board reports, mass email updates, and support onsite board meetings.
Attend monthly Board of Director meetings and conferences with the Executive Director.
Assist with the preparation of the Board agenda and other meeting materials.
Track assignments, document, and follow up on key items.
Prepare invoices, credit card reconciliations for multiple accounts, and other fiscal documents.
Assist with preparing quarterly reports
Answer correspondence and compose letters.
Manage email and internet communication between the Executive Director, Board, and staff.
Attend staff meetings and prepare notes for distribution to the Executive Team.
Assist with the coordination of SSCCC-related conferences/events.
Manage Action Network Monitor and website maintenance.
Order and inventory office supplies and services.
Manage the process for verifying eligibility for board membership.
Oversee registration for staff and board members for external conferences.
Arrange Board and staff travel
Understand and learn the SSCCC policies and procedures
Perform other duties as assigned

Education and Experience

Associate degree required, Bachelor’s degree in a related field preferred
Three to five-plus years of Executive Assistant experience

Required Skills/Abilities

Strong interpersonal skills and the ability to deal effectively with a diversity of individuals at all organizational levels and provide a high level of customer service
Strong computer skills, with advanced knowledge of MS Word, Outlook, Excel, PowerPoint and Google Docs
Capable of working both independently and in collaborative team environments
Positive attitude, energetic spirit, and practical problem-solving ability
Detail-oriented with ability to prioritize projects and to work within deadlines and shifting priorities
Must possess excellent analytical, written and communication skills with the ability to operate in a fast-moving environment
Ability to set up and maintain administrative processes and systems and organize office
Diplomacy and tact essential in working with board members
High level of personal and professional integrity and ethics.
Proactive in taking action on future tasks
Willingness to work enthusiastically and patiently within constantly changing priorities
Demonstrated ability to plan and execute projects
Ability to travel once a month plus attending week-long conferences.

Hybrid Work Schedule

Monday and Friday remote
Tuesday, Wednesday, Thursday in office

SSCCC provides medical, vision, and dental paid at 100% for the employee. Retirement 100% contribution in 403(b). Paid holidays, vacation, and a competitive salary based on experience.

SSCCC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Average salary estimate

$60000 / YEARLY (est.)

min

max

$50000K

$70000K

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What You Should Know About Executive Assistant, Student Senate for California Community Colleges

The Student Senate for California Community Colleges (SSCCC) is on the hunt for a vibrant, organized, and proactive Executive Assistant to join their dynamic team. If you're a detail-oriented individual with a passion for supporting organizational goals, this might just be your dream job! As the Executive Assistant, you’ll be the backbone of the Executive Director’s operations, expertly juggling various administrative tasks to keep the ship sailing smoothly. You’ll be responsible for preparing materials for crucial meetings, documenting minutes, and generating insightful reports on ongoing projects. In addition to managing communication flow between the Executive Director, Board, and staff, you’ll also assist with the coordination of SSCCC-related events and conferences. Your day will encompass a variety of activities, such as crafting correspondence, overseeing travel arrangements, and maintaining office supplies. With a flexible hybrid work schedule that allows you to work remotely on Mondays and Fridays, plus a supportive team atmosphere, you'll be empowered to thrive and exhibit your skills fully. If you bring five years of experience, a positive attitude, and are ready to dive into an environment that emphasizes collaboration and integrity, we invite you to explore this exciting opportunity with SSCCC!

Frequently Asked Questions (FAQs) for Executive Assistant Role at Student Senate for California Community Colleges

What are the main responsibilities of the Executive Assistant at SSCCC?

As the Executive Assistant at the Student Senate for California Community Colleges (SSCCC), your primary responsibilities include preparing meeting materials, taking minutes, managing board communications, and supporting onsite board meetings. You will also assist in preparing the Board agenda, track assignments, prepare invoices, and manage correspondence, showcasing a blend of organization and communication skills.