Marketing and Executive Assistant (Latam)

We are seeking a highly skilled and versatile professional to join our team as an independent contractor in a hybrid role combining marketing assistance, executive support, client acquisition, and financial management. This full-time, remote position is ideal for a proactive and creative individual based in Latin America who can work Central or Eastern time zone hours.

Key Responsibilities:

1. Content Creation and Management:
• Relaunch and manage our podcast, including editing audio/video files and coordinating with guests
• Create and adapt content for various social media platforms (YouTube, TikTok, Instagram, LinkedIn)
• Write original blog posts and articles, utilizing AI only for creativity and editing
• Suggest ideas for content creation, with a focus on mental health topics
• Design graphics and visual content using Canva and other design tools
2. Digital Marketing and Publishing:
• Manage and update our Squarespace website
• Handle podcast distribution through Libsyn
• Analyze and report on marketing analytics
• Develop and implement social media strategies
• Create visually appealing marketing materials and infographics
• Assist with publishing and marketing content on Amazon Kindle Direct Publishing platform
3. Client Outreach and Acquisition:
• Support the process of acquiring clients for our associates
• Develop and implement outreach strategies to potential clients
• Manage communication with prospective clients
• Assist in preparing proposals and presentations for potential clients
4. Financial Management:
• Use QuickBooks to manage financial records
• Prepare and maintain Profit and Loss (P&L) statements
• Create and send invoices to clients
• Assist with basic bookkeeping tasks
5. Executive Support:
• Conduct research for book projects
• Seek out and screen potential podcast guests
• Assist in launching new business initiatives
• Provide general administrative support as needed

• English proficiency at C1 level or higher, with excellent writing and editing skills capable of ghostwriting high-quality articles
• 2-3 years of experience in digital marketing and content creation
• Extensive experience with digital marketing tools and platforms (Squarespace, LinkedIn, TikTok, Instagram, Libsyn)
• Proficiency in audio and video editing software
• Strong understanding of AI tools and their appropriate application in content ideation and editing
• Proficient in using Canva and other graphic design tools for creating marketing visuals
• Experience with client outreach and acquisition strategies
• Proficiency in QuickBooks for financial management and reporting
• Excellent project management and organizational skills
• Outstanding written and verbal communication abilities
• Creative mindset with a talent for generating innovative ideas and designs
• Ability to analyze and interpret marketing and financial data
• High attention to detail and commitment to quality
• Self-motivated with strong time management skills
• Adaptable and quick to learn new tools and processes
• Experience working remotely and managing multiple projects simultaneously
• Experience with Amazon Kindle Direct Publishing or a demonstrated ability to quickly learn and master new publishing platforms
• Ability to occasionally work under pressure while maintaining a positive attitude

Preferred Qualifications:

• Background or interest in mental health topics
• Previous experience in a similar hybrid role
• Advanced graphic design skills and experience with other design software
• Prior experience with e-book formatting and publishing
• Experience in business development or sales