Administrative Support and Event Coordinator

Administrative Support and Event CoordinatorJob #: 040905Location Syracuse, NYPay Range: $21.63 - $26.44 Per HourHours: Standard University business hours8:30am - 5:00pm (academic year)8:00am - 4:30pm (summer)Hours may vary based on operational needs.Job Type: Full-timeJob Description:We are seeking a highly organized and proactive AdministrativeSupport and Event Coordinator to join the Office of Research withinSyracuse University. Reporting to the Executive Assistant to theVice President for Research, this role will play a crucial part inproviding comprehensive support to the office, focusing onadministrative tasks and event coordination. The successfulcandidate will demonstrate exceptional organizational skills,excellent communication, and the ability to handle multiple taskswith efficiency and professionalism.Qualifications:• Associates or Bachelor’s Degree.• Two (2+) plus years of relevant experience.Job Specific Qualifications:• Proven ability to manage complex schedules and high-levelmeetings.• Exceptional communication skills and acustomer-service-oriented mindset.• Ability to work independently with sound judgment anddiscretion.• Experience with event planning and coordination.• Proficiency in travel arrangements and reimbursementprocesses.• Strong computer skills and familiarity with officesoftware.• Flexibility and adaptability to handle multiple assignments andinterruptions.Responsibilities:• Provide proactive administrative support to the Office ofResearch.• Manage complex calendars, respond to inquiries, and handlehighly confidential matters.• Arrange comprehensive travel plans and manage reimbursements,ensuring compliance with university policies.• Take charge of event planning from start to finish, ensuringeach event is memorable and runs smoothly.• Coordinate logistics for meetings, including booking rooms andarranging catering.• Process small orders, reconcile accounts, and assist withnewsletter and website updates as necessary.• Maintain office supplies, manage copier needs, and updateelectronic records.• Provide backup support the Executive Assistant to the VicePresident for Research.• Provide administrative leadership support by managing complexcalendars, responding to inquiries, and handling highlyconfidential matters with discretion.• Other duties as assigned.About Syracuse University:Syracuse University is a private, international research universitywith distinctive academics, diversely unique offerings, and anundeniable spirit. Located in the geographic heart of New YorkState, with a global footprint, and over 150 years of history,Syracuse University offers a quintessential collegeexperience.The scope of Syracuse University is a testament to its strengths: apioneering history dating back to 1870; a choice of more than 200majors, 100 minors, and 200 advanced degree programs offered acrossthe University’s 13 schools and colleges; over 15,000undergraduates and over 6,000 graduate students; more than aquarter of a million alumni in 160 countries; and a studentpopulation from all 50 U.S. states and 123 countries. For moreinformation, please visit http://www.syracuse.edu.About the Syracuse area:Syracuse is a medium-sized city situated in the geographic centerof New York State approximately 250 miles northwest of New YorkCity. The metro-area population totals approximately 500,000. Thearea offers a low cost of living and provides many social,cultural, and recreational options, including parks, museums,festivals, professional regional theater, and premier shoppingvenues. Syracuse and Central New York present a wide range ofseasonal recreation and attractions ranging from water skiing andsnow skiing, hiking in the Adirondacks, touring the historic sites,visiting wineries along the Finger Lakes, and biking on trailsalong the Erie Canal.Application Deadline:Full Consideration By:Open Until Filled:Priority Consideration:To apply, visit https://www.sujobopps.com/postings/104653Syracuse University is an equal-opportunity, affirmative-actioninstitution. The University prohibits discrimination and harassmentbased on race, color, creed, religion, sex, gender, nationalorigin, citizenship, ethnicity, marital status, age, disability,sexual orientation, gender identity and gender expression, veteranstatus, or any other status protected by applicable law to theextent prohibited by law. This nondiscrimination policy coversadmissions, employment, and access to and treatment in Universityprograms, services, and activities.Syracuse University has a long history of engaging veterans and themilitary-connected community through its educational programs,community outreach, and employment programs. After World War II,Syracuse University welcomed more than 10,000 returning veterans toour campus, and those veterans literally transformed SyracuseUniversity into the national research institution it is today. TheUniversity’s contemporary commitment to veterans builds on thishistorical legacy, and extends to both class-leading initiativesfocused on making an SU degree accessible and affordable to thepost-9/11 generation of veterans, and also programs designed toposition Syracuse University as the employer of choice for militaryveterans, members of the Guard and Reserve, and military familymembers.Syracuse University maintains an inclusive learning environment inwhich students, faculty, administrators, staff, curriculum, socialactivities, governance, and all other aspects of campus lifereflect a diverse, multi-cultural, and international worldview. TheUniversity community recognizes and values the many similaritiesand differences among individuals and groups. At Syracuse, we arecommitted to preparing students to understand, live among,appreciate, and work in an inherently diverse country and worldmade up of people with different ethnic and racial backgrounds,military backgrounds, religious beliefs, socio-economic status,cultural traditions, abilities, sexual orientations and genderidentities. To do so, we commit ourselves to promoting a communitythat celebrates and models the principles of diversity andinclusivity.jeid-e497a2025d77f748be05b86002491e74