Unit Chief, Internal and Specialty Training

Job Title

Unit Chief, Internal and Specialty Training

Agency

Texas Division of Emergency Management

Department

Training Section

Proposed Minimum Salary

$9,646.88 monthly

Job Location

Austin, Texas

Job Type

Staff

Job Description

GENERAL DESCRIPTION:

The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel and changes in duties as needed. The Unit Chief, Internal and Specialty Training, under general direction, performs complex managerial work and administers the daily operations and activities of assigned unit(s) within the Training Division. Work involves establishing goals and objectives; developing guidelines, procedures, policies, rules, and regulations; developing schedules, priorities, and standards for achieving established goals; developing and evaluating budget requests; and monitoring budget expenditures. Plans, assigns, and supervises the work of others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Section Chief, Training.

This position is considered at-will status position and serves at the discretion of the head of the agency.

*Salary is a fixed rate and is non-negotiable.

*This position is located on-site and not subject to telecommuting.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Assists the Section Chief, Training in managing and overseeing activities of the Training unit for internal TDEM employees and assists with agency wide training as required.

• Conducts and oversees curriculum development, program analyses, grant compliance, research studies, and internal audits.

• Establishes goals and objectives, identify state training needs, develop and approve training and education schedules, priorities, and standards for achieving goals, and manage evaluation activities.

• Develops and evaluates budget requests, monitor budget and grant expenditures, and adjust as necessary.

• Reviews, advises, and implements legislation.

• Conducts policy research and the revision of plans, policies, procedures, and related documents required to maintain and ensure compliance.

• Conducts gap analyses, identify areas of needed change, and make recommendations to improve business operations.

• Provides technical guidance related to assigned programs for a business function, division, or department.

• Represents the business function, division, or department at meetings, hearings, trials, conferences, and seminars or on boards, panels, and committees.

• May manage programs focusing on continuous process improvement.

• May manage staff development plans and activities.

• Plans, assigns, and supervises the work of others.

• Serve as a hiring manager for the vacant position(s) within the assigned units and recommend finalist selection through a chain of command.

• Ability to travel up to 25%.

• Face-to-face and person-to-person interactions are required.

• Maintain a regular course of attendance during authorized work schedule and work extended hours when needed.

• Availability for after-hours and weekend work is required. 

• Perform other duties as assigned.

This document represents the major duties, responsibilities, and authorities of this job and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

MINIMUM QUALIFICATIONS:

Education – Bachelor's degree in a related field from an accredited college or university or equivalent combination of education and experience.

  

Experience – Seven (7) years of progressively responsible experience in training or adult learning for a metropolitan, state, public sector, military, or large-scale organization, including two (2) years of supervisory experience.

PREFERRED QUALIFICATIONS:

• Experience in emergency management, adult instruction, curriculum development, technical or policy writing.

• Master’s in education, Curriculum, Instructional Design/Technology, or closely related field.

• Six years of experience with a variety of eLearning educational tools and methods.

• Experience with Section 508 of the Rehabilitation Act for accessibility standards.

• Experience with Sharable Content Object Reference Model (SCORM) requirements.

• Experience working with a Learning Management System (LMS).

Substitution Note: Relevant work experience may be substituted in lieu of education requirements on a year-for-year basis, with thirty (30) semester hours equal to one (1) year of experience. A completed advanced degree may also be substituted in lieu of work experience.

KNOWLEDGE, SKILLS AND ABILITIES:

• Proficient with Learning Management Systems (LMS) and Instructional Technologies.

• Working knowledge of, or the ability to rapidly assimilate information related to TDEM, state and federal regulations, grant requirements, legislation, guidelines, policies, and procedures. 

• Knowledge of Bloom's taxonomy, instructional design models, adult learning principles, and graphic design.

• Knowledge of Shareable Content Object Reference Model (SCORM).

• Knowledge of Section 508 of the Rehabilitation Act for accessibility standards.

• Management and supervisory methods and principles, leadership principles, performance and productivity standards, and fiscal/budget management.  Able to develop plans, policies, and procedures for efficient workflow and overall effectiveness.  Must exhibit integrity; provide clear direction to subordinates; promote teamwork and be able to motivate others to accomplish goals.

• Excellent written and oral communication skills.

• Ability to manage projects and facilitate working groups.

• Ability to communicate effectively and lead in a team environment.

• Ability to exercise poise, tact, diplomacy, and an ability to establish and maintain positive, working/professional relationships with internal/external customers.

• Ability to stay organized, flexible, and able to prioritize in a multi-demand effectively and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness, or professionalism.  Must possess strong attention to detail.

• Ability to construct and deliver clear, concise, and professional presentations to various audiences and/or individuals.

• Ability to access relevant information and be able to utilize and/or present research and conclusions in a clear and concise manner quickly and efficiently.

• Ability to examine data/information, discern variations/similarities, and be able to identify trends, relationships, and causal factors, as well as grasp issues, draw accurate conclusions and solve problems.

• Possess appropriate levels of proficiency with utilized software (e.g. Word, Excel, PowerPoint, Teams, Outlook, and Learning Management Systems) and systems and be able to learn new software/systems. 

• Ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance, and dissemination of information.

• Ability to always work in a safe manner, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.

REGISTRATION, CERTIFICATION OR LICENSURE:

• L-141: Instructional Presentation and Evaluation Skills within twelve (12) months from the hire date or effective start date in the position.

• Complete and obtain FEMA’s Professional Development series training certification within eighteen (18) months of the position's hire date or effective start date.

• Complete and obtain certification in IS-100, IS-200, IS-700, IS-800 FEMA courses within ninety (90) days of employment.

*Additional Military Crosswalk (occupational specialty code) information can be accessed at: http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions

*Resumes are not accepted in lieu of an application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.