Temporary Administrative Assistant 4

Duties:

This position reports to the Associate Dean of Finance and Facilities for the Kirk Kerkorian School of Medicine. The position will manage and prioritize the meeting schedule of the Associate Dean and other members in the department to support the strategic initiatives of the school. There will be presentations and minutes and follow up management by this position. Beyond the normal administration support, this position will support the school of medicine in purchase requisitions, supplier invoices and pcard support, which includes travel and expense reimbursements for the smaller departments that don't have administrative support. This position will be responsible for training School of Medicine Administrative Assistants in the use of workday for financial support within the departments. It will also be minimally responsible for support of the HR functions, such as scheduling interviews and ensuring candidates have a quality experience while interviewing. Finally, the management of the SOM finance email account and tracking assignments throughout the team with follow up and reporting on the number and types of requests that are resolved in the department

Skills:

- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Proficient in using office equipment such as printers, scanners, and fax machines
- Excellent communication skills, both written and verbal
- Attention to detail with a high level of accuracy in data entry and record keeping
- Ability to work independently as well as part of a team
- Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong problem-solving skills and the ability to adapt to changing priorities

This is an exciting opportunity for an Administrative Assistant to join our team. If you are organized, detail-oriented, and have excellent communication skills, we would love to hear from you. Apply today!

Job Type: Part-time

Pay: $17.80 - $18.00 per hour

Schedule:

• 8 hour shift

Work Location: In person