Accounts Receivable and CAS Specialist (US Client)

Want to be part of a community that focuses on work-life balance, provides competitive salary and fantastic opportunities?

The Backroom Offshoring Inc. is a KPO company experiencing strong dynamic growth and we want you to be part of it!

Located at One West Aeropark in Clark Pampanga, a world-class building with top facilities, a conducive work environment is guaranteed!

POSITION SUMMARY:

Accounts Receivables ensures that work delegated by the CPA are completed accurately and timely. Professional communication with internal and external clients regarding accounting, client management, and bookkeeping matters. Solution-oriented with client and firm concerns.

SPECIFIC DUTIES AND RESPONSIBILITIES INCLUDE:

ACCOUNTS RECEIVABLE:

 Track and invoice re-occurring invoices and run payments monthly.

 Process payments such as ACH, wire transfer, and check payments.

 Reconciliation postings daily.

 Monitor Billing e-mail for internal invoice requests such as 1099’s and retainers or miscellaneous requests.

 Checks rate sheet for appropriate invoice amount.

 Prepares credit memos, using the correct GL codes and journal entries.

 Track client retainers.

 Reaching out to new clients to have account on file.

 Create statements upon client requests.

 Monitor tax return submissions on Monday.com to ensure that the client receives the invoice.

 Assist in researching and resolving billing discrepancies in a timely manner;

 Provide regular review and follow-up of aging report and collections and escalate if needed to Supervisor: Investigate old transactions in the aging report for clearance; Responds to emails customer inquiries in a timely manner.

 E-mail clients with delinquent accounts and/or to ensure they have received their invoice and communicate terms of payment.

 E-mail past-due activity and reports to CPA on a weekly basis or as needed.

 Assist in the closing of A/R monthly.

 Monitor payment status of all completed or sent jobs in office tools.

 Assists with internal and external inquiries and reporting concerning account status.

 Prepares and generates reports; and participates in ad hoc projects as needed.

 Assists in the performance of internal and external audits by compiling information and reports for examiners.

CAS

• Monthly client accounting/ bookkeeping projects.

• Maintaining client books as per supervisor instructions.

• Review CAS projects to ensure quality of the following documentation:

 Checking Tax Basis of Financials- Cash or Accrual

 Matching Balance Sheet to prior year tax return

 Reverse entries for AP, AR, Cash, Credit Cards and Loans

 Matching Payroll Wages and Payroll Tax to Payroll Tab

 Ensure bank and credit card accounts have been properly reconciled each month.

 Ensure auto loan accounts have been properly reconciled or adjusted properly.

 Analyze balance sheet comparisons and identify any document differences.

 Verify items under $1K are not capitalized to fixed assets.

 Present Revenue variances to Managing Partner for solution.

 Present variances in Tax Payable to Managing Partner for solution.

 Complete Tax Workpaper allocations on P & L.

 Customer Service and communication with Client as needed.

 Refresh and ensure accuracy of the following Workpapers:

 A03 Payroll tab

 U01 Revenue Tab

 C01 Cash Tab

 K01 Tab (Credit Card, Auto Loans and Tax Payable)

 Export missing data reports from Lacerte and send to tax clients

 Assist with miscellaneous projects such as: tax vouchers, extensions, Franchise Tax Board project, Assemblies, CEO job status - updating jobs in Office Tools management, entering clients into Lacerte and client folders.

 Back up for support staff and tax preparers as needed

QUALIFICATION REQUIREMENTS:

Technical Requirements

• Bachelor Degree in Accounting, Finance or related field of study.

• Working knowledge of bookkeeping practices and accepted office procedures; ability to perform a volume of numerical detail work with speed and accuracy, to make difficult mathematical computations and ability to operate calculator by touch.

• Ability to understand and follow complex oral and written instructions and technical or legal terminology; ability to prepare financial and other records in a systematic and legible manner; ability to establish and maintain effective working relationships with co-workers and other company employees.

• Must have excellent word-processing skills. Must be knowledgeable with computer word-processing and spreadsheet software programs (Word, EXCEL, and Adobe).

3-5 years of recognized bookkeeping or (CAS) Client Accounting Service.

• QuickBooks Experience: Transactional accounting with QuickBooks experience, a minimum of 2 years of recent experience working within QuickBooks Online or QuickBooks desktop.

• Bookkeeping Experience: Proficient in QuickBooks, ability to navigate various workflows including A/R, A/P, payroll, sales tax, journal entries, financial reporting, 3rd party apps integration, banking and credit card reconciliations.

QUALIFICATION REQUIREMENTS CONTINUED:

Personal Requirements

• Exceptional time management and organization skills.

• Proficient in Office products, Word, Excel and Outlook.

• Solution-oriented; problem-solver.

• Exceptionally strong written and verbal communication skills.

• Experience in developing strong remote team relationships based on trust, accountability, integrity, and sharing of best practices.

• Willingness to follow established policies and procedures.

• Technology Skills: Proficient with technology; solid knowledge of computer operations and software.

• Self-Discipline & Problem-Solving Skills: Ability to work in a very fast-paced environment with minimal supervision. Problem-solving and critical thinking skills required to resolve clients bookkeeping.

• Internet Connection Requirements: Must have internet connection.

PHYSICAL REQUIREMENTS:

While performing the responsibilities of the job, the employee is required to exchange accurate information, detect/identify documents and the information contained in them, be able to move about office, use a computer.

Core Perks and Benefits:

• HMO on your first day + Free coverage for 2 dependents on your 2nd year
• Government-mandated benefits
• 20 Annual Leave Credits
• 13th-month pay
• Birthday Leave
• Bereavement Leave

Work Setup:

• Hybrid/Work form home work set up for this role
  NOTE: This position is exclusively open to Philippine citizens currently living in the Philippines. While remote work offers flexibility, please note that this role requires adherence to local regulations, making it suitable only for those based in the Philippines. We appreciate your understanding and look forward to receiving applications from qualified candidates who meet these criteria.

Onsite/Hybrid employee additional benefits:

• Travel Subsidy Allowance
• Free staff house accommodation (for those within a certain distance)
• Free Shuttle service
• Free Lunch
• Free Uniform
• Perfect attendance bonus

Additional benefits/perks to all employees

• Onboarding training
• Performance-based salary increase
• Discretionary incentives based on client or individual performance
• Monthly employee engagement
• Birthday Gift
• Weekly treats
• Christmas Hamper
• Anniversary Gift
• Opportunity to travel

Know someone who'd be perfect for this role? Refer them to us through the link below and get rewarded via Gcash for every successful hire:

https://rb.gy/u35c6

• Grad trainees, junior, entry-level, and admin positions: PHP 3,000
• Intermediate positions: PHP 5,000
• Senior and hard-to-fill positions: PHP 8,000

Send them our way, and let's win together!

Check our website to see more:
https://thebackroomop.com/

And our Facebook page if you want more:
https://www.facebook.com/TheBackRoomOP

And here's the link to our Glassdoor page, where you can see what our team members have to say about us:https://www.glassdoor.com/Reviews/The-Back-Room-Philippines-Reviews-E3846636.htm

Get the word out!