Job details

Front Desk Associate

Job Summary:

Our office in Honolulu, HI is looking for a Front Desk Associate to join our growing team. To thrive in this role, you will need to be an energetic, organized professional who is diligent about meeting deadlines and following through.

Job type: Full time, in person

Schedule: M-F, 8;30am - 5:00pm

Responsibilities:

Welcome visitors
Answer phones and field calls in a professional manner
Sort and distribute incoming mail and deliveries
Restock office and kitchen supplies
Keep the conference room and kitchen always organized and clean
Assist with the planning and coordination of office events, including client meetings, office lunches and presentations
Manage office care services
Direct contact for corporate administration
Point of contact with property management for any communication
Point of contact with outside IT company
CRM data support for sales and marketing teams
Overseeing the setup of the event space.
Managing the event on the day, ensuring everything runs according to plan.
Assist with administrative support as needed and other responsibilities from the Office Manager

You have a minimum of 3 years’ experience in a professional environment
Front Desk or Administrative office experience required
Microsoft Office knowledge required specifically Zoom, Word and Excel
Excellent written and verbal communication
Able to prioritize tasks
Must exhibit a solid professional business image
Excellent organizational skills and a high level of attention to detail
Ability to work within a team environment
Ability to take initiative and work independently
Ability to work in a fast-paced and demanding environment

401k
Unlimited PTO (after 60 days)
Sick Days
Career development

Average salary estimate

$52500 / YEARLY (est.)

min

max

$45000K

$60000K

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What You Should Know About Front Desk Associate, United Legacy LLC

Are you ready to make a fantastic first impression at our office in Honolulu, HI? We’re searching for a Front Desk Associate to join our dynamic team. This position is perfect for someone who is energetic, organized, and thrives in a fast-paced environment. In this full-time role, you'll be the friendly face that welcomes visitors as they step through our doors and the voice that answers calls with professionalism. Whether you're sorting and distributing incoming mail or restocking office supplies, every day will bring different challenges that keep you on your toes. Planning and coordinating office events will also be part of your role, making you a key player in our corporate culture. If you have 3 or more years of experience in a front desk or administrative capacity and are proficient in Microsoft Office—particularly Zoom, Word, and Excel—you may have just found your dream job! With a solid professional image and excellent communication skills, you will have the chance to work both independently and as part of a team. Our benefits include a generous 401k plan, unlimited PTO after 60 days, and career development opportunities. Join us and help create an amazing office experience for everyone who walks through our doors!

Frequently Asked Questions (FAQs) for Front Desk Associate Role at United Legacy LLC

What are the primary responsibilities of a Front Desk Associate at the company?

As a Front Desk Associate, your primary responsibilities include welcoming visitors, answering and fielding phone calls professionally, sorting mail, restocking supplies, and managing office events. You'll also be the point of contact for corporate administration and coordinate closely with property management and IT vendors.