Event Coordinator

Duties and Responsibilities85%: Events Management and Support:• Pre-event planning and coordination may include: consult and work closely with unit stakeholders to determine event needs make detailed recommendations create comprehensive plans for events, develop event budgets and track ongoing expenses for financial reports independently identify and schedule venues make catering selections and arrangements make travel and hospitality arrangements for visitors research and make conference registration arrangements create and develop plans for the dissemination of publicity. Coordinate with the MarComm team for advertising for events.• Event management: be present at events to meet caterers assist with A/V secure required paperwork from visitors to process honorarium payments and expense reimbursements create and maintain attendance records event set-up and take down clean up.Post-event: financial reconciliation and reporting, sharing final financial information with leadership stakeholders Creating and distributing post-evaluations.• Adhere to and provide information about University policies and procedures, particularly those relating to travel and payments. Direct the work of student workers assigned to assist in event preparation and execution.• These events include, but not limited to:• UME / GME Orientation Series• Monthly Resident Leadership Training• Student Organizations/Student Council Events• Best Practices Conference15%: Administrative Support• Contribute to unified events and school calendar, avoiding conflicts among units and other closely-related programs coordinate events across campus maintain event supplies prepare correspondence, memoranda, promotional materials, and reports support events manager as neededQualificationsQualificationsRequired Qualifications:• Bachelor's degree or a combination of education and experience to equal at least 4 years.• Experience planning and executing events, programs and/or conferences.• Experience with email, Microsoft Office Suite, Google Workspace, electronic calendaring, and budget and expense tracking experience.• Demonstrated commitment to diversity, equity, inclusion, and belonging.• Evidence of excellent written and oral communication skills.• Availability to work occasional evenings and weekends/overtime and be able to lift, carry and move items weighing up to 20 pounds.Preferred Qualifications:• Three years of experience working in a higher education setting or community organization assisting with event planning and execution.• Experience working with multiple units and deadlines, diverse groups, hospitality vendors (caterers, travel agents, hotels, etc.), setup and cleanup of events/workshops/conferences, expense reimbursements, and vendor payments, especially at the University of Minnesota, explaining policies and procedures to multiple constituents.• Experience with marketing, graphic design, social media management, or other digital media.• Proven ability to interact and communicate successfully with guests in a professional academic setting.• Experience working in a fast-paced environment with competing demands.About the DepartmentCommitted to innovation and diversity, the Medical School educates physicians, scientists, and health professionals generates knowledge and treatments and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations.Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.Pay and BenefitsPay Range: $50,000 - $55,000 depending on education/qualifications/experienceTime Appointment: 100% AppointmentPosition Type: Civil-Service & Non-Faculty Labor Represented StaffPlease visit the Office of Human Resources website for more information regarding benefit eligibility.The University offers a comprehensive benefits package that includes:• Competitive wages, paid holidays, and generous time off• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program• Low-cost medical, dental, and pharmacy plans• Healthcare and dependent care flexible spending accounts• University HSA contributions• Disability and employer-paid life insurance• Employee wellbeing program• Excellent retirement plans with employer contribution• Public Service Loan Forgiveness (PSLF) opportunity• Financial counseling services• Employee Assistance Program with eight sessions of counseling at no cost• Employee Transit Pass with free or reduced rates in the Twin Cities metro areaHow To ApplyApplications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.DiversityThe University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.eduEmployment RequirementsAny offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.About the U of MThe University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).