Executive Assistant

Job Summary:The Deputy Vice Chancellor for Diversity & Inclusion and Vice Provost and Chief Diversity Officer (DVCDI/VPCDO) is seeking an Executive Assistant (EA) to join the senior leadership support team.This position in the Division of Diversity, Equity & Educational Achievement (DDEEA) provides administrative support to the Deputy Vice Chancellor for Diversity & Inclusion and Vice Provost and Chief Diversity Officer (DVCDI/VPCDO to advance their vision and strategic priorities for the university. The ideal candidate will have a demonstrated track record of success in communicating effectively, well developed organizational and time management skills, attention to detail, and collaborative relationship development.This critical EA position will report directly to the DVCDI/VPCDO and will be responsible for managing calendars, meeting requests, logistics, and preparatory materials. Working in a fast-paced environment, this role will manage correspondence and communications from a variety of stakeholders. The EA is responsible for administrative and project support. An ideal candidate will be proactive, adaptable, solutions-oriented, and will respond well to changing needs and shifting priorities.Responsibilities:Provides administrative support for a leadership position with institutional influence and oversight (Chancellor, Vice Chancellor, Associate Vice Chancellor, and/or Provost, as defined by the institution). Utilizes discretion and operates independently with minimal supervision.• 25% Schedules logistics for meetings, conferences, and travel and organizes schedules for a leadership position with institution wide authority• 25% Compiles, screens, and evaluates correspondence and reports and recommends actions• 20% Develops and facilitates communications of varying complexity between various internal and external stakeholders• 15% Manages the organization, auditing, security, and confidentiality of records and files• 5% Monitors budgets and reviews and approves expenditures• 10% Manages projects as assigned by the Deputy Vice Chancellor for Diversity & Inclusion and Vice Provost and Chief Diversity Officer (DVCDI/VPCDO)Institutional Statement on Diversity:Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.For more information on diversity and inclusion on campus, please visit: Diversity and InclusionEducation:RequiredH.S. DiplomaQualifications:Required:- At least 3 years of related experience (i.e. administrative, or executive assistant)- At least 5 years of experience working in higher education, or a similar large complex organization- Strong written communication and editing skills- Advanced technical / computer skills (e.g., MS Word, Excel, PowerPoint, SharePoint)- Ability to manage and prioritize multiple and high-level competing priorities in a dynamic environment- Ability to build collaborative relationships and functional working teams with people from diverse backgrounds- Demonstrated analytical and problem-solving skills; ability to apply sound judgment and make effective decisions- Demonstrated ability to exercise discretion- Experience maintaining and protecting confidential informationPreferred:- Previous UW experience- Knowledge of UW Madison policies and programs- Experience supporting a high-level executive, skilled in navigating dynamic organizational relationshipsWork Type:Full Time: 100%It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.Appointment Type, Duration:Ongoing/RenewableSalary:Minimum $65,000 ANNUAL (12 months)Depending on QualificationsThe starting salary for a candidate who needs to learn the responsibilities of the position and is not yet performing the full scope of the position is $65,000. The starting salary for an experienced candidate who can fulfill most job responsibilities independently is $70,000. Actual pay is determined at hire and is based on experience and qualifications.This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdfAdditional Information:Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.The Deputy Vice Chancellor for Diversity & Inclusion and Vice Provost and Chief Diversity Officer (DVCDI/VPCDO) at the University of Wisconsin-Madison provides overall leadership for the university's efforts to create a diverse, equitable and inclusive learning and working environment for all students, faculty, staff, alumni and others who work with the university. The Deputy Vice Chancellor also serves as the Elzie Higginbottom director of the Division of Diversity, Equity & Educational Achievement (DDEEA).Under the direction of the Deputy Vice Chancellor for Diversity & Inclusion and Vice Provost and Chief Diversity Officer (DVCDI/VPCDO), the Division of Diversity, Equity & Educational Achievement (DDEEA) supports the mission of the University of Wisconsin-Madison as it works to create a diverse, inclusive, and excellent learning and work environment for all students, faculty, staff, alumni, and partners at the university. The DDEEA's priorities are to increase access for underrepresented minorities in STEM; eliminate the achievement gap between majority and underrepresented students; recruit and retain a more diverse faculty and staff; prepare all of our students, staff, and faculty to thrive personally and professionally in a world that is diverse, global and interconnected; and enhance the campus climate for inclusion to ensure every constituent knows they belong. The DDEEA is comprised of administrative, education, scholarship and service programs whose work overlaps with the core values of community, inclusion, organizational excellence, transparency, accountability, and social justice. The DDEEA uses collaboration, leadership and seeding of new initiatives, consultative advice, and the coordination of numerous institutional efforts to support campus, Wisconsin, and the world.How to Apply:To begin the application process, click the "apply now" button. Please submit a cover letter referring to your related work experience and a resume detailing your educational and professional background.Contact:Kayla Eckertykayla.eckerty@wisc.edu608-890-4609Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.Official Title:Executive Assistant II(AD011)Department(s):A02-GENERAL SERVICES/A0205/G SERV/OFFICE OF VICE PROVOSTEmployment Class:Academic Staff-RenewableJob Number:303948-ASThe University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click hereIf you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.