Temporary Financial Analyst (UTemps)

Job Posting Title:

Temporary Financial Analyst (UTemps)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Jul 28, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please, no phone calls or emails. The projected end date for this assignment is July 28, 2025.

Purpose

The Financial Analyst will administer the financial operations for the Black Studies units including day-to-day transactions, micro and macro budgeting for units, and related tasks.

Responsibilities

• Process financial transactions for payments and reimbursements including travel, purchasing, and vendor payments. Coordinate transaction processing with Centralized Business Services staff to ensure prompt payment to vendors. Manage and utilize departmental accounting database to track account transactions against budgeted items. Prepare, maintain, and produce regular reports concerning the annual operating macro-budgets for the Black Studies units. Meet regularly with unit heads to discuss budgets and make recommendations based on current and upcoming activities.

• Recommend internal financial policies and procedures for implementation by the Department Manager and maintain compliance with UT and COLA policies and procedures. Coordinate with Department Manager on account information and financial management. Reconcile state and local accounts monthly and annually.

• Maintain detailed records of financial processing. Faculty research tracking/oversight. Prepare and maintain project and/or faculty-specific micro budgets within each unit, including start-up and research allocations from units. Produce regular reports of spending and balance remaining.

• Work with faculty and staff to manage the programming and activity budgets available and provide recommendations based on spending. Manage funding sources committed from external units.

• Student HR: Process new and continuing student hires for academic and non-academic jobs in Workday. Process submitted time sheets for payroll activities in Workday. Record wages against appropriate budgets. Work and meet regularly with Department Manager to manage special projects.

Required Qualifications

Bachelors Degree in Finance, Accounting, or Business Administration. At least five years of related experience in increasingly complex financial processing or accounting. Experience with generating simple and complex financial reports including annual and project budgets. Advanced proficiency in spreadsheet software. Experience in processing business expenses for a business or established unit. Strong work ethic. Ability to think critically and take initiative to develop guidelines. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than the required five years in related experience in financial processing or accounting. Knowledge of University of Texas accounting and expense processing practices. Knowledge of University of Texas account types and rules regarding use. Experience using DEFINE. Experience with FileMaker Pro database and business expense tracking software. Experience with using Workday for HR and payroll operations.

Hourly Rate

$25

Working Conditions

• Casual business attire

• Standard office environment

Work Shift

• M-F, 8 am - 5 pm - standard work hours but can be flexible

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.