administrative assistant - driving school
Company Description
Job Summary
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional demeanor and the capability to handle sensitive information with discretion. The Executive Assistant will play a crucial role in enhancing productivity by managing schedules, coordinating events, and providing administrative support.
Responsibilities
- Provides administrative support of operation of office.
- Answers phone calls, schedules meetings.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Coordinates with IT provider to resolve IT issues.
- Review and respond to emails.
- Assist with written correspondence (dictation and preparation of letters and documents).
- Keeps calendar for Principals and coordinates schedule.
- Send and receive packages as necessary.
- Schedule service vendors.
- Coordinate with vendors.
- Check project progress and report to principals.
- Deliver car to airport for travel as necessary.
- Report any needed repairs or maintenance.
Requirements
- High school diploma.
- 3 years of administrative assistant experience required
- Working knowledge of appropriate software including: Apple Pages, Numbers, iCal, Contacts, Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
- Valid driver's license and current automobile insurance
- Legal citizen of the US
Job Description
Job Summary
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional demeanor and the capability to handle sensitive information with discretion. The Executive Assistant will play a crucial role in enhancing productivity by managing schedules, coordinating events, and providing administrative support.
Responsibilities
- Provides administrative support of operation of office.
- Answers phone calls, schedules meetings.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Coordinates with IT provider to resolve IT issues.
- Review and respond to emails.
- Assist with written correspondence (dictation and preparation of letters and documents).
- Keeps calendar for Principals and coordinates schedule.
- Send and receive packages as necessary.
- Schedule service vendors.
- Coordinate with vendors.
- Check project progress and report to principals.
- Deliver car to airport for travel as necessary.
- Report any needed repairs or maintenance.
Requirements
- High school diploma.
- 3 years of administrative assistant experience required
- Working knowledge of appropriate software including: Apple Pages, Numbers, iCal, Contacts, Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
- Valid driver's license and current automobile insurance
- Legal citizen of the US
Qualifications
Job Summary
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional demeanor and the capability to handle sensitive information with discretion. The Executive Assistant will play a crucial role in enhancing productivity by managing schedules, coordinating events, and providing administrative support.
Responsibilities
- Provides administrative support of operation of office.
- Answers phone calls, schedules meetings.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Coordinates with IT provider to resolve IT issues.
- Review and respond to emails.
- Assist with written correspondence (dictation and preparation of letters and documents).
- Keeps calendar for Principals and coordinates schedule.
- Send and receive packages as necessary.
- Schedule service vendors.
- Coordinate with vendors.
- Check project progress and report to principals.
- Deliver car to airport for travel as necessary.
- Report any needed repairs or maintenance.
Requirements
- High school diploma.
- 3 years of administrative assistant experience required
- Working knowledge of appropriate software including: Apple Pages, Numbers, iCal, Contacts, Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
- Valid driver's license and current automobile insurance
- Legal citizen of the US
Additional Information
All your information will be kept confidential according to EEO guidelines.
Average salary estimate
If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.
Are you on the lookout for an exciting opportunity as an Administrative Assistant at a vibrant driving school? Located in the heart of Greater Northdale, FL, our team is eager to find an enthusiastic person who thrives in a fast-paced environment. As an Administrative Assistant, you'll be the linchpin that keeps everything running smoothly. From managing schedules and coordinating events to answering phone calls and supporting our fantastic executive team, your efforts will significantly boost productivity. We value exceptional communication skills and attention to detail, so if you're someone who enjoys organizing tasks and managing multiple priorities with ease, we want to hear from you! Your responsibilities will include handling administrative duties, making travel arrangements for senior staff, coordinating with our IT provider, and ensuring that our office operations are seamless. Additionally, you’ll be instrumental in maintaining our calendar and assisting with written correspondence. With a requirement of only a high school diploma and three years of administrative experience, this position is perfect for someone who has proficiency in software like Microsoft Office and is willing to adapt to our workplace needs. If you're ready to step into a role where your hard work will shine and help drive our success, join us on Northdale Blvd today!
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