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Executive Administrator - Product - job 6 of 23

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This position will support a group of executives across the VP and SVP level, managing a fast paced, dynamic environment, handling details of a highly confidential and critical nature. This role requires a broad working knowledge of departmental and company policies and practices.

Essential Functions:

Proactive Calendar Management: Lead and manage the Executive’s calendar, including scheduling and setting up meetings and proactively managing conflicts based on understanding of priorities.
Meeting, Travel and Events Planning: Arrange complex, international executive travel and full travel itineraries, executive/team meetings, and events.
Liaison: Communicate, problem solve, and be a point of contact for a broad range of internal and external professionals on behalf of the Executive.
Partner: Effectively collaborate with Leadership, Senior Executive Assistants and employees at all levels to ensure an efficient and effective working environment.
Expense Management: Submit accurate expense reports on behalf of the executive and review and approve expenses for key team members.
Be highly proactive (day ahead, week ahead, month ahead, quarter ahead), take ownership to anticipate needs and ensure a smoothly functioning office.
Be adept at managing-up and downstream to ensure deliverables are met timely and accurately.
Understand the organization and how to “get things done”.
Apply exceptional judgment to organize and prioritize across a complex global organization.
Manage high volume of email and other communications and synthesize actions needed to act quickly, seamlessly and professionally.

This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.

Average salary estimate

$80000 / YEARLY (est.)

min

max

$70000K

$90000K

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What You Should Know About Executive Administrator - Product, Visa

Are you ready to take the reins as an Executive Administrator - Product with our innovative team in Foster City? In this dynamic role, you'll be the backbone of our executive leadership team, providing invaluable support to VP and SVP levels in a fast-paced environment. Your day will be filled with proactive calendar management, where you'll skillfully juggle schedules, set up meetings, and navigate conflicting priorities seamlessly. But that's just the beginning! You'll also arrange complex international travel itineraries and coordinate executive team meetings and events that require your sharp organizational skills. Your role will include being the key liaison, communicating with a diverse range of professionals and problem-solving on behalf of the executives. Expect to collaborate with leadership and other senior executive assistants, ensuring a smooth and effective workplace. Additionally, you'll manage expense reports with precision and uphold company policies while applying your exceptional judgment to prioritize tasks effectively within our global organization. With an emphasis on proactivity and ownership, you'll be a master at managing communications and email flow, ensuring everything is handled both quickly and professionally. This hybrid position allows you to mix in-office collaboration with the flexibility of remote work. If you have a passion for organization and a knack for problem-solving, we can't wait to meet you!

Frequently Asked Questions (FAQs) for Executive Administrator - Product Role at Visa

What are the main responsibilities of an Executive Administrator - Product at our company?

As an Executive Administrator - Product, your primary responsibilities will include proactive calendar management for VPs and SVPs, arranging complex travel itineraries, and effectively coordinating meetings and events. You'll act as a liaison, handling communications and problem-solving on behalf of our executives, while collaborating closely with leadership and team members across all levels.