Global Property Sourcing & Procurement Lead

Note from Diego, WiFi Tribe Founder:

I invited 7 internet strangers to spend a month living and working in my childhood home in Bolivia.

It was never meant to be a “business”. Just a group of friends traveling the world together.

It’s been 8 wild years…

Since that first trip, we’ve brought 2,500 nomads together in 80 cities to colive and cowork around the world, one month at a time.

Our work has sparked thousands of lifelong friendships, countless perspective-shifting conversations, hundreds of startup projects and career shifts, so many new romances, lots of weddings, a few babies, and an unimaginable amount of core memories.

What we do changes lives.

Not a little, but a lot and in every way you can think of.

If this excites you, keep reading to see if this might be the most perfect job ever created for you.

What is WiFi Tribe?

We believe that life wasn’t meant to be lived in just one place. That your best work can be done from anywhere. And, that everything is better when you have great people by your side.

We bring together great people from around the world to help them overcome the loneliness of solo travel, find true community wherever they go, and make their biggest travel dreams a reality, together.

We connect our members through:

40 coliving/coworking retreats in exciting destinations,

a Slack community where members share advice and support each other, and

an exclusive app that helps members meet in-person anywhere in the world, and plan their next big adventure together.

WiFi Tribe is THE vetted community for passionate professionals and entrepreneurs who seek growth and long-lasting travel connections.

YOUR Mission:

The Tribe needs a home. Well, not just one. We need many. And all around the world.

At WiFi Tribe, we think a lot about our homes. They need to be comfortable for remote work, in good condition and have all the required amenities. But most importantly, our homes need to bring the Tribe together.

We need homes that are good spaces for a community to form.

Your mission—should you choose to accept it—is to find the Tribe a home wherever we plan to go. You will set up a global network of villas, houses, and apartments that keep the Tribe connected and productive. You'll ensure these homes reflect our attention to quality and care for community. You’ll be working closely with the founding team to achieve this vision.

You will be at the core of our global expansion strategies. You’ll source, negotiate, and manage property contracts and landlord relationships. The person we’re looking for will have excellent project management skills, experience negotiating complex deals in multiple languages, and will genuinely enjoy working in fast-paced teams.

Ideally, you’re located in the European/African time zone or be willing to work a schedule that overlaps with Asia, Europe, and the Americas. Hey… we did say it was global, right?

We don’t just want you to join the team, we want you to become a member of our community and travel side-by-side with our legendary members. If you’ll be finding the Tribe’s homes, well, you better start living in them and travel the world with us!

Who We Are (Our Culture)

• We’re obsessed with this community. We have all chosen to join the team, first and foremost, because we love this community; a place where remarkable people from all over the world meet and shape their ideal lives together.
• We’re a tight-knit team. We look out for one another, cheer each other on, and celebrate every win. We’re fully remote, and always bouncing around the world, but take every chance to meet up in person.
• We’re as diverse as the United Nations. Our team of 13 represents 10 different nationalities! Many of us have become permanently nomadic global citizens, as we travel the world side-by-side with our members.
• We’re small but mighty. Our small size is our strength. It helps us stay agile, creative, and united in the camaraderie of achieving our mission. We’re nifty, we’re inventive and we don’t give up.
• We show courage. We don’t compromise when it comes to our values, our mission, or who we are. Every member of our team has the courage to stand up for what they believe in and challenge bad ideas. We know that doing the right thing always pays off in the end.
• We care. We take full ownership of our work because we take pride in everything we do. We care about how we show up and who or what we’re becoming. And of course, we care about our teammates and our community members.
• We’re explorers at heart. We’re curious and adaptable, which is why each of us chose to take on this crazy challenge of building a global community and a startup at the same time. Everyone on the team has lived, worked, and travelled with the Tribe for at least a month – some of us for years. Joining this team means embarking on the biggest adventure of your career.
• We lead with humility. We don’t compete for titles or status; we’re driven by passion for our mission and love for our work. There is no space for big egos here. But, we take pride in our work and in becoming great at what we do.

Who You Are (Traits)

• You’re a hustler. You always find a way to succeed because you don’t give up. You keep digging until you’ve found what you’re looking for, no matter how big the challenge.
• You move FAST. You love the feeling of getting sh*t done and moving fast. It energizes you.
• But you let NOTHING slip through the cracks. You pride yourself on your attention to detail. You’re meticulous in tracking information, contracts, and communications.
• You’re super organized and reliable. You’re the one in the team who makes sure that everything stays on track and gets done on time.
• You have a mind for strategy. You enjoy taking on a challenging goal and working backwards to make it happen. Before any big project, you set aside the time to strategize about how to get the best results and how your work fits into the bigger picture.
• You’re a problem solver. When things don’t go as planned, you’re resourceful and quick on your feet to come up with solutions.
• You think in systems. You have a logical mind, and you naturally create systems and processes that improve how you (and others) work.
• You set your own course. As long as you know clearly where you’re going, you know that you’ll be able to figure out how to get there. You don’t wait for someone to tell you what to do.
• You own your mission. You thrive when you own a project from start to finish, and you take pride in your work without letting ego get in the way of the team’s success.
• You’re tougher than a pressure-cooker. You can work well under pressure, manage tight deadlines, and lead challenging, high-stakes conversations without breaking a sweat.

What You’re Great At (Skills)

• Strong communication & interpersonal skills. You’re articulate in English (and ideally in another language) and can build strong relationships across cultures.
• Strong project management skills. The ability to juggle multiple priorities, without sacrificing quality, and deliver results in a fast-paced environment.
• Impressive negotiation skills. You know how to secure the best deals, balancing cost and quality, and you're confident on the phone.
• Internet-savvy. You know how to navigate the web for research and solutions, and you're comfortable working remotely.

What You’ve Done (Qualifications)

• 5+ years of experience in real estate procurement or a related field, with a proven track record of successful negotiations
• 5+ years project management experience
• English at a native level and confident negotiating in English
• Ideally also native level Spanish and confident negotiating in Spanish
• Proven experience with contract negotiation, with a focus on minimizing risks and maximizing profitability
• Either located in the CET time zone OR willing to work a schedule that overlaps with Asia, Europe, and the Americas

Things You Might Do Here (Responsibilities)

Accommodation Sourcing:

• Evaluate locations: Research and determine the best areas in each city for hosting the Tribe, ensuring our members are close to key amenities and experiences.
• Property research & feasibility: Identify and evaluate coliving properties worldwide, researching their availability, pricing, and suitability for our needs (e.g., workspaces, internet, capacity).
• Hustle and turn over every stone to secure the ideal homes for the Tribe.
• Conduct or arrange site visits when needed, ensuring properties meet WiFi Tribe’s high standards.

Negotiation:

• Be the primary relationship lead and negotiator for our team.
• Strategically negotiate to minimize costs, reduce financial risks, and secure favorable contract terms (payment terms, cancellation policies, etc.).
• Use your language skills and/or technology to overcome language barriers.
• Leverage cultural sensitivity and awareness in all negotiations.
• Develop and nurture long-term partnerships with landlords and property owners, ensuring smooth contract renewals and renegotiations.
• Ensure good internet: Go the extra mile to ensure the fastest and most reliable WiFi possible is set up and operational before the Tribe arrives.
• Own the final result: Ensure landlords meet WiFi Tribe’s agreed-upon quality and inventory requirements when we arrive at the accommodation.

Team Leadership:

• Lead a remote team of accommodation procurement professionals, ensuring clear communication and effective collaboration across time zones.
• Oversee recruitment, training, and performance management for the team.
• Plan and lead weekly strategy meetings to set and review KPIs, assign tasks, and monitor progress.

Project Management and Coordination:

• Implement and refine processes that streamline property sourcing and ensure alignment with company goals.
• Optimize information management and communication related to sourcing across key departments (marketing, hosting, tribe support, etc.)
• Provide support and ensure clear communication with cross-functional teams, including Operations, Marketing, and Finance.

Strategic Planning and Execution:

• Co-create the calendar for travel destinations.
• Analyze financial data, assess currency exposure risks, and calculate potential profitability of destinations to guide decision-making on pricing and product offerings.
• Collaborate closely with leadership to set and track department goals, adjusting strategies based on performance data and market trends.
• Collaborate closely with operations, community, and marketing teams to ensure properties meet all requirements, from communal areas to high-quality promotional materials.
• Utilize HubSpot for landlord relationship management and communication.
• Create a well-structured database of homes, landlords, and agents that the entire team can access.

Problem Solving:

• Resolve any property-related challenges or issues to minimize stress for our on-the-ground team and avoid issues impacting our members’ experience.

Host a Chapter (Optional):

• Lead a Chapter of 20-25 members and help us design an incredible experience for them!
• This will help you become even better at your role, knowing what challenges our Chapter Hosts face and what our members expect and appreciate.

• $40,000 - $80,000 p.a. for full-time, depending on level of experience and track record of success in similar roles. This is a total amount made up of a base rate and performance-based pay directly tied to your success in achieving key business outcomes. Note: We may propose to start part-time for the first months of the contract.
• Take on a key role in a growing start-up, with a community described by its members as transformative and “life-changing”, that’s built a cult-like following, and is now one of the strongest brands in a market that is growing fast
• Work from wherever in the world you feel most productive!
• $2,500 - $5,000 Chapter credit: Experience the most adventurous months of your life connecting deeply with remarkable people! Choose from any of our Chapters and travel and work remotely alongside a group of talented but totally down-to-earth remote professionals
• Be part of a tight-knit community remote-working, entrepreneurial professionals and build a mighty global network
• Sponsored learning resources and conference opportunities