Supply Chain Operations Specialist

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Maintain functionality of supply chain related systems, including Lawson, Point of use automation, and recall management. Ensure that the system is functioning properly, effectively and to its potential. Train team members and implement enhancements as needed. Responsibilities include, but not limited to, ordering, inventory and purchasing systems. Create inventory data sheets, monitor utilization, track financial impact and create presentations related to initiatives. Recommend cost saving and inventory reduction ideas to the team for evaluation.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor’s Degree in Business or related field of study and six months of Supply Chain experience OR High School Diploma and eight (8) years of Supply Chain experience.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Certified Materials and Resource Professional (CMRP).

EXPERIENCE:

1. Four (4) years of Supply Chain experience in a healthcare environment.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Recommends and spearheads approved system usage improvements to enhance departmental workflow and efficiency by execution of functional system test plans (beta tests).

2. Assists with annual and periodic inventory counts

3. Perpetual Inventory:  Assistance with the on-going implementation of perpetual inventory of all the high dollar locations such as the Surgery, Cardiac Cath Lab, Diagnostic Imaging and others as identified.

4. Identifies needs for system and operational changes to meet expectations of department and facility.

5. Prioritizes workload to manage multiple priorities. 

6. Serve as the liaison with applicable IT staff to correct system deficiencies and operating issues on Supply Chain systems and software

7. Develops operational procedures for the Supply Chain systems.

8. Supports all functions of supply chain related systems, including Lawson, Point of use automation, and recall management.

9. Performs analysis and data mining activities to identify supply chain savings

10. Run monthly operational and statistical reports

11. Provides assistance in problem identification and resolution of daily operation problems within required time frames.

12. Responsible for coordination and implementation of all supply chain activities for supplies between Supply Chain Services and user departments.

13. Provides support to resolve escalated incidents or fulfill requests received from users; provides status on user issues.

14. Works with limited supervision; provides guidance and coaching to less experienced team members.

15. Monitoring of operational performance and driving improvement within supply chain operations.

16. Analyze and trend clinical supply cost, spend, and utilization data, with a particular focus on high cost clinical products.

17. Present final analyses to various clinical and nonclinical leaders to provoke dialogue, action plans, and decision-making

18. Create visually attractive, user-friendly reports to support product standardization efforts, contract compliance, and strategic decision-making.

19. Create reports as directed for dissemination and discussion with clinical staff that makes improvement/standardization opportunities apparent.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Requires prolonged sitting, some bending, stooping and stretching.

2. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.

3. Requires normal range of hearing and eyesight to record, prepare and communicate reports.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Work is performed in an office and warehouse environment

2. Work may be stressful at times.

SKILLS AND ABILITIES:

1. Proven skills in project management, software implementation, training, and people management.

2. Familiar with using computerized applications including accounting software, spreadsheets, and word processing. 

3. Demonstrates ability to recognize and solve basic hardware and software problems.

4. Possesses excellent interpersonal skills and ability to work in a team environment. Maintains a high degree of customer service commitment with the ability to communicate data in front of diverse groups. 

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Exempt)

Company:

UHC United Hospital Center

Cost Center:

621 UHC Supply Chain Operations

Address:

327 Medical Park Drive

Bridgeport

West Virginia

Equal Opportunity Employer

 

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.