Finance Assistant (Minneapolis)

As a Finance Assistant at Zen, your key responsibilities include reconciling accounts receivable, managing invoice queries, liaising with schools to resolve issues, tracking outstanding invoices, and preparing monthly aged debtor reports. Additionally, you'll manage accounts payable and oversee payroll and benefits for US and Canadian educators and staff.

To apply for the Finance Assistant position at Zen, candidates should have experience with bookkeeping and payroll specifically for US and Canadian companies, a solid understanding of accounting principles, proficiency in accounting software like Xero, and excellent communication skills. Attention to detail and a passion for education are also key attributes.

At Zen, we are dedicated to building a culture of equity and inclusion. We believe that diversity enhances our strength, and we welcome applicants from various backgrounds. Everyone's unique experiences and perspectives are valued, helping us create a compassionate environment where our Finance Assistants and the entire team can thrive.

The Finance Assistant at Zen typically works as a contractor, dedicating about 20-25 hours per week from Tuesday to Friday. This flexible schedule allows you to maintain a work-life balance while contributing to our impactful mission.

Zen is a transformative force in the education sector, providing a unique opportunity for Finance Assistants to work in a rapidly growing ed-tech startup. Here, you’ll not only be managing finances but also directly contributing to improving the quality of education by supporting schools in finding necessary staff, making a real difference in students' lives.

When answering this question, highlight specific instances where you've successfully reconciled accounts, the challenges you faced, and the tools you used to overcome them. Mention any accounting software you are familiar with, as this shows your adaptability to our system at Zen.

When addressing this question, discuss your approach to communication and problem-solving. Provide an example of a time when you resolved an invoice issue, emphasizing your attention to detail and ability to maintain professionalism under pressure.

Share your experience with specific accounting software like Xero, explaining how you utilized its features for tasks such as managing payroll and reconciling accounts. If you have any certifications or formal training, be sure to mention that as well.

It's crucial to demonstrate your attention to detail here. Discuss techniques you use to double-check your work, such as cross-referencing data or creating checklists, ensuring that errors are minimized and accuracy is maintained in your financial reporting.

Talk about your approach to communicating with clients respectfully and effectively. Detail specific strategies you might use, such as personalized reminders or establishing rapport with clients, which will help ensure timely payments while maintaining positive relationships.

Provide an example of a payroll processing challenge and your approach to resolving it. This demonstrates your problem-solving skills and ability to adapt to unexpected situations, essential qualities for a Finance Assistant at Zen.

Express your enthusiasm for contributing to the education sector. Discuss how finance roles support the greater mission of improving education and how being part of Zen's transformation excites you personally and professionally.

Share experiences where you collaborated with others in finance-related projects. Highlight how teamwork can enhance accuracy and efficiency, especially in a role like Finance Assistant, where communication with other departments or clients is critical.

Focus on your professional approach to handling such situations. Discuss the importance of addressing errors tactfully with the colleague involved while also ensuring that the correct information is communicated promptly to avoid further complications.

Discuss the tools and techniques you use to keep your tasks organized, such as employing project management software, digital calendars, or spreadsheets. Staying organized is vital in a fast-paced environment like Zen, so highlighting your organizational skills is important.