Accounts Payable Manager

The primary responsibilities of an Accounts Payable Manager at Zip include managing the end-to-end Accounts Payable function, overseeing invoice processing, ensuring adherence to internal policies, and maintaining strong relationships with vendors. You will also assist with cash flow forecasting, manage employee expense reimbursements, and contribute to the overall improvement of AP processes.

Candidates applying for the Accounts Payable Manager role at Zip should possess at least five years of experience in an AP manager capacity. Familiarity with managing both internal and external stakeholders is essential, along with experience as a system administrator for AP and expense management systems, and strong communication skills.

At Zip, we believe in nurturing our team members’ careers through hands-on experience, ongoing training, and opportunities for broader responsibilities. As an Accounts Payable Manager, you will have access to mental health initiatives, wellbeing allowances, and a culture that supports continuous learning.

Zip offers a casual yet professional environment where employees are encouraged to be themselves and take initiative. Our team culture emphasizes collaboration, innovation, and a strong commitment to our values, creating an inspiring atmosphere for all our employees.

Accounts Payable Managers at Zip enjoy a comprehensive benefits package, including 25 days of paid leave, paid parental leave, mental health initiatives, volunteering leave, and discounts with Zip merchant partners. Our workplace also offers regular social events and wellness programs for a balanced work-life experience.

In your answer, highlight specific experiences with reviewing invoices, processing payments, and handling discrepancies. Discuss any relevant software you’ve used and the results of your efforts in optimizing the AP process.

Discuss your approach to maintaining accuracy through checks and balances, your attention to detail, and any systems you've put in place to avoid errors while processing invoices and other financial information.

A strong answer could include open communication, timely payments, and being proactive in addressing any issues that arise. Provide examples of how you've successfully managed vendor relationships in the past.

Share your organizational techniques, such as using tools or software to track invoices, deadlines, and approvals. Emphasize your ability to prioritize tasks effectively during high-volume periods.

Focus on a specific example where you identified a significant issue, what steps you took to resolve it, and the outcome. This demonstrates your problem-solving skills and ability to handle pressure.

Talk about a specific process improvement initiative you've led or been a part of, detailing how it enhanced efficiency or accuracy within the department.

Your response should outline the methods you use to familiarize yourself with policies, conduct training for staff, and regularly audit practices to ensure compliance.

List the software and systems you've used for AP functions, describing your level of expertise and how you have utilized these tools to improve efficiency in your work.

Explain your approach, such as investigating the discrepancy, communicating with the vendor, and working toward a resolution. Share how you maintain professionalism throughout the process.

Discuss your strategies for managing time efficiently, prioritizing urgent tasks, and maintaining quality work when faced with tight deadlines in a dynamic workplace.