Sales Administrative Assistant

The Sales Administrative Assistant at Kindley Assisted Living plays a key role in providing support to the Director of Sales. Responsibilities include scheduling appointments, responding to inquiries from prospective residents and their families, organizing materials for events, maintaining accurate CRM records, and assisting in marketing efforts. The position is essential for ensuring a smooth and welcoming experience for new residents while contributing to a positive team environment.

To thrive as a Sales Administrative Assistant at Kindley Assisted Living, strong organizational and communication skills are essential. Candidates should possess computer proficiency in Microsoft Office Suite, and experience in an administrative or customer service role is preferred. A friendly demeanor and the ability to work independently while supporting a team are key traits for success in this role.

Candidates applying for the Sales Administrative Assistant position at Kindley Assisted Living should hold a high school diploma or equivalent. Previous experience in administrative or customer service roles is preferred, and a genuine interest in senior living is highly encouraged. Proficiency in using software applications like Microsoft Word and Outlook is also required, along with a willingness to learn new systems.

The work environment for a Sales Administrative Assistant at Kindley Assisted Living is welcoming and supportive, embedded in a mission-driven community. You will collaborate with a passionate team that prioritizes offering excellent service to seniors and their families. Asbury Communities fosters a culture filled with laughter and opportunities for personal and professional growth.

The Sales Administrative Assistant position at Kindley Assisted Living offers a competitive pay range of $25 - $27 per hour. This part-time role includes flexible hours and generous benefits such as medical, dental, and vision coverage, 401K matching, as well as paid time off and holidays, depending on the position's status. It's an excellent opportunity to gain valuable experience in a meaningful setting.

When answering this question, it's beneficial to provide specific examples of past roles involving administrative responsibilities, highlighting how you've successfully managed scheduling, record maintenance, and correspondence effectively.

A good answer would involve discussing techniques like using to-do lists or scheduling software to organize tasks by deadline and importance, along with your communication methods for confirming priorities with your team.

In your response, illustrate your approach to de-escalating tension with empathy and active listening, followed by seeking to resolve the issue promptly and professionally, maintaining the organization's reputation.

Be specific about your familiarity with calendar applications or CRM systems, outlining how their features enhance your ability to manage appointments and collaborate with team members effectively.

Share a story that demonstrates your teamwork skills, perhaps emphasizing your proactive communication style and collaborative initiatives that foster a positive environment for achieving common goals.

This is an opportunity to express your personal connection to senior living, whether it's through experiences with family members or a strong desire to support the community and make a difference in the lives of seniors.

Discuss your understanding of protocols and best practices for handling sensitive information, including how you would implement these procedures in daily tasks as a Sales Administrative Assistant.

Your response can reflect knowledge of Kindley Assisted Living's mission and values, including the emphasis on support, personal growth, and community engagement, which align with your own career goals.

Share specific strategies on event planning and logistics, such as creating checklists, coordinating materials, and engaging with team members to ensure a seamless process and a welcoming experience for guests.

Provide examples of organizational tools or methodologies you use, such as digital planners or task management apps, and how these help you maintain efficiency and completeness in your work.