Executive Assistant

As an Executive Assistant at Hearst, your primary responsibilities will include managing schedules, coordinating appointments, and ensuring seamless communication within the Senior Vice President & General Manager's office. You'll also engage in project ownership, working with various teams to support the GM in executing initiatives. Your strong organizational skills will be crucial in keeping everything running smoothly.

To qualify for the Executive Assistant role at Hearst, candidates should have a minimum of three years of experience assisting high-level media executives. Strong organizational skills, proactive problem-solving abilities, and excellent communication are essential, along with a genuine passion for the automotive industry.

Hearst values diversity in experience and perspective for the Executive Assistant position. They seek candidates who can contribute unique insights and who possess strong organizational skills and a proactive attitude towards supporting the GM in a fast-paced environment. A passion for the automotive sector is also highly regarded.

The Executive Assistant role at Hearst is based in New York, NY, and is not open to remote workers. This in-person position allows for close collaboration with the Senior Vice President & General Manager and other team members, fostering a cohesive work environment.

Applicants interested in the Executive Assistant position at Hearst should submit their resumes in PDF format along with their salary requirements. This is essential for consideration, as Hearst is committed to creating an efficient and organized selection process.

In prioritizing tasks as an Executive Assistant, I assess deadlines, overall importance, and how each task supports the GM’s objectives. By utilizing digital tools to track progress and communicate effectively with teams, I ensure that the most pressing tasks are handled efficiently.

In my previous roles, I’ve successfully utilized various project management tools like Asana and Trello to oversee project timelines and collaborate with teams. I believe these tools enhance organization and keep tasks visible and manageable for everyone involved.

Handling confidential information requires discretion and professional integrity. I prioritize understanding the sensitivity of the information at hand, ensuring it’s stored securely, and only accessible to authorized personnel.

To maintain effective communication, I prioritize clarity and regular updates. Utilizing tools like email and messaging apps enables me to provide timely information, while also encouraging open dialogues to address any questions the team might have.

In a dynamic role like an Executive Assistant, adapting to changing priorities is crucial. I stay organized by frequently reassessing my to-do list and being flexible, which allows me to pivot quickly and manage tasks effectively as new challenges arise.

My approach to scheduling appointments revolves around utilizing calendar management tools effectively. I confirm availability through comprehensive scheduling and ensure to leave buffer times to accommodate unexpected changes or delays.

Absolutely! Once, I encountered a situation where the GM had overlapping commitments. To resolve this, I coordinated with both parties to either reschedule or find alternative arrangements, ensuring everyone’s needs were met while keeping the GM's priorities in focus.

Attention to detail is crucial as an Executive Assistant. I implement checklists and utilize proofreading techniques, ensuring documents are accurate and free from errors before they reach the GM or any external stakeholders.

My interest in the automotive industry stems from a fascination with innovation and technology. I am excited by the rapid changes happening in this sector and am eager to support an executive whose work is pivotal in shaping its future.

The most important quality for an Executive Assistant is adaptability. This role requires the ability to manage varied responsibilities and respond effectively to the ever-changing needs of the GM, all while maintaining a positive and proactive attitude.