Executive Assistant

The Executive Assistant at Hilb Group plays a vital role in providing high-level administrative support to leadership and team members. Key responsibilities include calendar organization, meeting outreach, managing phone calls and reminders, and ensuring efficient data entry management for Salesforce. This role is integral to maintaining an organized and productive office environment.

To apply for the Executive Assistant role at Hilb Group, candidates should hold a minimum of a High School diploma. Additionally, strong time management skills, proficiency in Microsoft Outlook, excellent communication abilities, and a knack for multitasking are essential. Attention to detail and resourcefulness will set you apart as the perfect candidate!

The Executive Assistant role at Hilb Group is an in-office position based in Roseland, NJ. This setup fosters collaboration and support among team members in a lively and fast-paced environment, making it a great opportunity for those who thrive on teamwork.

Hilb Group provides a comprehensive benefits package for Executive Assistants, which includes company-paid life insurance, long-term and short-term disability options, medical, dental, and vision plans, as well as a 401(k) plan with company matching. Additionally, you can take advantage of generous paid time off and various voluntary benefits to suit your lifestyle.

Absolutely! At Hilb Group, we are committed to the professional development of our associates. The Executive Assistant position is designed not only to provide essential support but also to offer opportunities for growth within the company as you develop your skills and experience in a supportive environment.

When answering this question, provide specific examples of how you've managed calendars in the past. Highlight your ability to prioritize appointments, schedule meetings efficiently, and coordinate with multiple stakeholders to avoid conflicts while ensuring everything runs smoothly.

Discuss your method for prioritization; for instance, you might mention using to-do lists, calendar alerts, or project management software. Share how you evaluate the urgency and importance of tasks, demonstrating your organizational skills and ability to work under pressure.

This question is aimed at assessing your communication skills. Explain your approach to customer service and conflict resolution. Describe a past experience where you turned a challenging call into a positive outcome through patience and effective communication.

Mention specific tools, particularly those relevant to the role at Hilb Group, such as Salesforce or Microsoft Excel. Discuss your proficiency with these tools and provide examples of how you've effectively used them for data management in previous positions.

Explain your strategies for maintaining high standards, such as double-checking work, creating checklists, or implementing quality control processes. Providing examples of how your attention to detail has prevented errors in the past can make your answer stand out.

Focus on your passion for supporting others, facilitating productivity, and contributing to team success. Mention specific moments that reaffirmed your choice to work in this role, emphasizing your commitment to making a positive impact in a fast-paced environment.

Share methods you've found effective for fostering communication, such as regular updates, using team communication tools, and encouraging open dialogue. Provide an example of a project where your communication strategy led to successful collaboration.

Describe a specific situation where priorities shifted unexpectedly, detailing how you managed the change. Highlight your quick thinking, adaptability, and ability to maintain productivity amidst shifting demands.

Be honest about the challenges, but remain positive. You could discuss the need to juggle multiple responsibilities and how you cope with the fast pace of the role, emphasizing your proactive approach to potential issues.

Use this opportunity to express your enthusiasm for the company's values, culture, and commitment to its employees. Highlight how your skills align with the company's mission, and show that you've done your research into what makes Hilb Group unique.