Executive Admin

Overview

Jackson Healthcare and our family of companies provide healthcare systems, hospitals and medical facilities of all sizes with the skilled and specialized labor and technologies they need to deliver high quality patient care and achieve the best possible outcomes — while connecting healthcare professionals to the temporary engagements, contract assignments and permanent placement employment opportunities they desire.

Headquartered in metro Atlanta, we’re powered by more than 2,600 associates and over 20,000 clinician providers covering all 50 U.S. states.

Our mission is to improve the delivery of patient care and the lives of everyone we touch. This includes the patients, clinicians and healthcare executives we work with through our companies every day, as well as our communities, the nonprofit organizations we support and each associate who is part of our family.

We’re always looking to add new talent to our teams. We value diverse professionals at all levels and across multiple disciplines and areas of expertise, who have strong leadership skills, align with our culture, and are committed to excellence.

The Executive Admin plays a key role in ensuring the smooth operation of office functions and project coordination. This position is responsible for managing film projects such as tracking project progress, office management, and calendar management. Additionally, the role involves logging submissions, compiling research on comparable projects, and providing secondary support on various initiatives. The ideal candidate is highly organized, detail-oriented, and proactive in managing multiple tasks while supporting internal teams and external stakeholders.

ESSENTIAL JOB DUTIES & RESPONSIBILITIES:

• Ensure all physical and digital documents are properly organized, categorized, and stored according to company standards. Maintain confidentiality and compliance with data retention policies.
• Monitor inventory levels of office supplies, proactively reorder materials to prevent shortages, and coordinate with vendors to ensure cost-effective procurement.
• Arrange catering for events, internal and external meetings, considering dietary preferences and budget constraints. Ensure timely delivery and proper setup.
• Accurately record and track submitted documents, reports, or project proposals, maintaining a clear and accessible system for retrieval and review.
• Regularly update project tracking documents, highlighting key milestones, pending tasks, and potential risks to ensure visibility and alignment across teams.
• Support ongoing projects by assisting with research, documentation, coordination, and communication. Step in as needed to ensure project continuity.
• Schedule, coordinate, and prepare materials for meetings involving internal teams and external stakeholders. Ensure clear agendas, attendee availability, and timely follow-ups.
• Conduct research to identify similar projects, analyze key metrics, and compile insights to inform decision-making and strategic planning.
• Maintain an updated office-wide calendar, schedule recurring and ad hoc meetings, send timely reminders, and ensure smooth facilitation of all-hands meetings.

QUALIFICATIONS – EDUCATION, WORK EXPERIENCE, CERTIFICATIONS:

• Minimum of High School diploma
• Experience in supporting general office needs including filing and scanning documents

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficiency with MS Office products
• Ability to schedule meetings
• Strong verbal and written communication skills

TRAVEL REQUIREMENTS & WORKING CONDITIONS:

• 5-10% travel required
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; write; type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell
• The employee must frequently lift and/or move up to 50 pounds

EEO Statement

Jackson Healthcare is an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity and expression, national origin, age, disability or protected veteran status. We celebrate diversity and are committed to creating an inclusive environment for all of our associates.