Senior Executive Assistant

As a Senior Executive Assistant at Justworks, your primary role is to provide comprehensive support to our senior executives. This includes managing executive calendars, coordinating travel arrangements, and facilitating meetings. You'll be expected to handle sensitive information with discretion and ensure that executives are well-prepared for their engagements. Your proactive approach will be key in anticipating needs and maintaining organizational efficiency.

To qualify for the Senior Executive Assistant role at Justworks, candidates should have a minimum of 7 years of experience in a high-level executive assistant role within a corporate environment. Proficiency in office productivity tools like Microsoft Word, Excel, and PowerPoint is essential, as are outstanding organizational and time-management skills. Additionally, you should have a proven track record of managing complex executive schedules and international travel.

The work environment at Justworks for a Senior Executive Assistant is welcoming and collaborative. You'll be working alongside a diverse team that values innovation and creativity. The culture encourages openness and camaraderie, making it a fun place to contribute your skills while also learning from experienced leaders in the startup community.

Key competencies for a Senior Executive Assistant at Justworks include clear communication, extreme attention to detail, initiative, and good judgment. The role demands a balance between managing stakeholder expectations and maintaining professional integrity while ensuring efficient operations across the board. A proactive and self-directed attitude will help you thrive in this dynamic role.

Justworks supports its employees by offering a best-in-class benefits package which includes wellness programs, opportunities for professional development, and a commitment to diversity and inclusion in the workplace. As a Senior Executive Assistant, you will also have the chance to engage in company retreats and be a vital part of a team that values collaboration and employee well-being.

When prioritizing tasks as a Senior Executive Assistant, it helps to assess the urgency and importance of each duty. Use a task management system or calendar to visualize deadlines, and communicate closely with the executives you support. Additionally, adapting to changing priorities and being flexible is key to thriving in this role.

In your response, it's essential to choose a specific challenge that demonstrates your problem-solving skills and resilience. Discuss the situation, actions you took, and the results achieved. Highlight how your initiative led to positive outcomes for the executives you supported.

As a Senior Executive Assistant, being proficient in Microsoft Office Suite is crucial, including Word, Excel, and PowerPoint. Additionally, familiarity with scheduling tools, project management software, and communication platforms can enhance your effectiveness. Be ready to discuss specific tools you've used and examples of how they've improved your workflow.

Confidentiality is vital in an executive assistant role. You can maintain this by implementing clear boundaries regarding sensitive information, discussing it only with authorized personnel, and using secure methods for data sharing and communication. Share examples of how you have successfully managed confidential matters in the past.

Discussing how to manage stress is crucial. Talk about your techniques for staying calm under pressure, which might include prioritizing tasks, practicing time management skills, and maintaining open communication with the team to ensure deadlines are met without compromising quality.

Effective communication with executives involves being concise, organized, and proactive. Prepare key points for discussions, summarize information clearly, and always follow up to ensure understanding. Provide examples of how your communication style has helped you build rapport and trust with senior leaders.

Managing travel arrangements requires attention to detail and foresight. Share your experience in organizing travel logistics, from flights to accommodations, and highlight any challenges you've faced and how you navigated them to ensure smooth travel for the executives.

Building relationships within a diverse team is about respect, listening, and openness. Share specific instances where you've successfully fostered collaboration and camaraderie, emphasizing the importance of understanding different perspectives and working towards a common goal.

Highlight your unique combination of experience, skills, and personal attributes that align with Justworks' core values. Discuss your proactive nature, attention to detail, and ability to navigate the fast-paced environment while ensuring that executive needs are met efficiently and with empathy.

Staying updated on industry changes can involve following relevant news, attending workshops, and networking with professionals in the field. Share specific resources or activities you engage in to ensure you remain informed and can apply this knowledge to your work as a Senior Executive Assistant.