Capital Projects- Administration Officer

As a Capital Projects- Administration Officer at OceanaGold, you'll have a wide range of responsibilities. You'll promote safety within the workplace, manage document control using tools like INX Management, and provide direct support to the Project Manager. Your skills will come into play while overseeing office activities such as purchasing supplies and maintaining necessary documentation. Running weekly and monthly reports for the Projects Team will also be part of your role, alongside managing financial tasks like reconciling company credit card accounts. Engaging with team members and fostering collaboration is key to success in this position.

To be considered for the Capital Projects- Administration Officer position at OceanaGold, you should have at least three years of experience in a similar role, demonstrating a solid understanding of project management. Strong communication and interpersonal skills are essential, along with the ability to prioritize tasks in a fast-paced environment. A detail-oriented approach, self-motivation, and a customer service mindset will help you thrive in this role. Additionally, familiarity with providing administrative support and handling financial data is highly advantageous.

The working environment for a Capital Projects- Administration Officer at OceanaGold is both dynamic and collaborative. Located in the Haile Gold Mine in Kershaw, SC, you'll be part of a team that prioritizes safety and teamwork above all. Expect to engage with fellow colleagues who value care, respect, and integrity, all while working in a physical setting that may include exposure to varying conditions typical of surface mining. We promote a safe workplace with supportive practices in place, including safety protocols and resources for your well-being.

OceanaGold offers a competitive package for Capital Projects- Administration Officers that includes salary, both short-term and long-term bonus opportunities, and a comprehensive benefits package covering health, dental, and vision insurance, along with a 401K plan. You'll have access to training and professional development, as well as recognition programs that align with our values. We also prioritize a supportive work environment, ensuring you feel valued and empowered in your role.

To apply for the Capital Projects- Administration Officer position at OceanaGold, you will typically need to submit a resume and cover letter outlining your qualifications and experiences related to the role. It's essential to highlight your project management experience, communication skills, and ability to work well in a team. While applications are usually handled through the company's career portal, should you need assistance with the application process, our team is ready to help you. Keep an eye out for further instructions during your application.

In the role of an Administration Officer, document control is crucial for project management efficiency. Discuss how you've managed files, maintained data integrity, and utilized software like INX Management in your previous roles. Emphasize your attention to detail and your ability to organize large volumes of information systematically, ensuring all team members have access to current documents.

When faced with multiple projects, it’s important to evaluate the deadlines and impact each task has on the overall project outcome. Describe your approach to setting priorities based on urgency and importance, possibly leveraging tools like digital planners or collaborative project management software. Share examples of how you’ve successfully navigated competing priorities in your past roles.

Effective communication is vital in any project team. Discuss your strategies, such as scheduling regular check-ins, using collaborative tools for updates, or maintaining open lines for feedback. Reference any past experiences where clear communication helped resolve issues or contributed to the team’s success, showing that you value teamwork.

Employers appreciate problem-solving skills, so be prepared to share a specific example where you faced a challenge. Describe the situation, the actions you took, and the positive outcome that resulted. This will showcase your resilience, critical thinking, and ability to maintain professionalism under pressure.

Familiarity with various tools can set you apart as a candidate. Mention your experience with project management software, document control systems, and any specialized programs used in your previous roles. Show your willingness to learn new technologies and highlight your adaptability in mastering these tools effectively.

Safety is paramount in any role, especially in mining. Share your experiences in promoting and adhering to safety protocols, such as participating in safety audits or training sessions. You might also mention initiatives you undertook to foster a culture of safety among your colleagues, demonstrating your commitment to maintaining a secure work environment.

Detailing your report preparation experience is key, so explain the types of reports you've created, whether safety statistics or financial reconciliations. Discuss your process for gathering and verifying data, including the checks you implement to ensure accuracy. This will emphasize your attention to detail and commitment to data integrity.

Collaboration is essential when working with project managers and teams. Illustrate your experience through examples where you facilitated communication, coordinated tasks, and supported the team in meeting deadlines. Emphasize your team-oriented approach and how your contributions helped ensure project success.

Managing office space and resources requires organizational skills and foresight. Share how you would assess office needs, monitor supplies, and maintain efficient workspace layouts. Discuss how you would anticipate the team’s needs to avoid shortages or disruptions, thereby contributing to a smoothly functioning project office.

This question allows you to express your alignment with OceanaGold’s values and mission. Discuss your admiration for the company’s commitment to sustainability and community engagement. Emphasize your enthusiasm for contributing to a workplace that values its employees and that prioritizes a safe, collaborative environment.