Travel & Expenses Specialist (m/f/d)

As a Travel & Expenses Specialist at SIXT, your main responsibilities include reviewing and processing travel expense reports, verifying receipts, and ensuring compliance with internal policies. You'll also serve as the primary contact for employee inquiries related to travel expenses, support internal audits, and collaborate with teams to streamline expense management processes.

Essential qualifications for a Travel & Expenses Specialist at SIXT include previous experience in travel expense management or a finance function. You should have excellent organizational and numerical skills with a focus on attention to detail, proficiency in English, and strong communication skills. Familiarity with expense management systems such as Emburse Enterprise is a plus.

At SIXT, we are committed to the training and development of our Travel & Expenses Specialists. We offer tailored training programs to enhance your skills in expense management and financial processes, enabling you to contribute effectively to our international environment.

As a Travel & Expenses Specialist at SIXT, you'll enjoy a variety of employee benefits including 28 days of vacation, an extra day off for your birthday, and a volunteer day each year. Additionally, we provide competitive compensation, a hybrid working model, and access to private health insurance.

The role of a Travel & Expenses Specialist at SIXT is vital for ensuring that financial processes are efficient and compliant. By managing travel expenses accurately and supporting internal audits, you help to maintain financial integrity and contribute to continuous improvements in our expense management practices.

In answer to this question, highlight your previous roles that involved managing travel expenses, your familiarity with different expense management systems, and any particular challenges you handled successfully.

Discuss your methods for ensuring accuracy, such as double-checking entries, using checklists, and how you stay organized while managing multiple reports simultaneously.

Describe your approach to resolving discrepancies, such as communicating effectively with the employee involved, reviewing documentation carefully, and ensuring compliance with internal procedures.

Mention specific tools you have used, such as Emburse Enterprise, and elaborate on how you utilized the features of these systems to streamline processes or improve accuracy.

Explain your strategy for prioritizing tasks, such as ranking urgency, deadlines, and complexity. You can share examples of how you effectively managed tasks during peak periods.

Talk about your methods for staying informed, such as attending training sessions, reading company communications, or following industry news, which is crucial for compliance.

Focus on your communication skills here: explain how you would listen to their concerns, provide clear reasons for the denial, and guide them on how to submit future claims correctly.

Share a specific example where you identified an inefficiency in expense processing and the steps you took to improve it, thus showing your problem-solving skills.

Discuss the importance of communication in liaising with employees, cross-functional teams, and during audits, emphasizing how it drives clarity and effective collaboration.

Reflect on your admiration for SIXT's commitment to corporate stability and customer experience. Discuss how your skills align with their goals and how you see potential for growth with the company.