Executive Assistant I

The Executive Assistant I at Waste Management plays a crucial role in supporting senior management by performing various administrative tasks. Responsibilities include serving as a liaison between managers and employees, coordinating schedules and meetings, managing records, and drafting correspondence. The role also involves independent research and preparing materials for presentations, ensuring that executives are kept informed about company policies and necessary updates.

To qualify for the Executive Assistant I position at Waste Management, candidates must possess a High School Diploma or GED and have at least 5 years of relevant work experience. Proficiency with Microsoft Office and knowledge of general office equipment are essential, while excellent communication and organizational skills will significantly boost your application.

Absolutely! At Waste Management, we believe in promoting within and offering opportunities for professional development. As an Executive Assistant I, you will gain valuable experience and may find pathways to advance into higher administrative roles or management positions, depending on your career goals and interests.

The work environment for the Executive Assistant I at Waste Management is primarily an office setting, allowing for collaboration with various teams and departments. WM fosters an inclusive and supportive atmosphere where employee well-being is prioritized, and reasonable accommodations are made for individuals with disabilities.

Waste Management offers a competitive total compensation package for the Executive Assistant I role, including medical, dental, and vision insurance, life insurance, and short-term disability coverage. Employees also have access to a Stock Purchase Plan, a 401K company match, paid vacation, holidays, and personal days, ensuring a well-rounded work-life balance.

To effectively prioritize tasks as an Executive Assistant, I assess deadlines and the urgency of each task, aligning them with the priorities of the executive. I use project management tools or simple to-do lists to keep track of tasks and communicate with my executive regularly to ensure alignment on priorities.

In my previous roles, I've efficiently managed multiple calendars, coordinating schedules for various meetings, both in-person and virtual. I ensure to consider time zones, availability, and priority levels, while also proactively resolving scheduling conflicts to optimize the executive's time.

I once faced a situation where a critical meeting was double-booked. I promptly communicated with all parties involved, arranged an alternative time for one group, and ensured that all necessary materials were prepared for the meeting. It required strong communication and problem-solving skills, and everyone appreciated the resolution.

I am proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint, which I utilize for document creation, data management, and presentations. I also have experience with calendar management software, project management tools, and cloud storage solutions, facilitating efficient collaboration and task tracking.

I take confidentiality very seriously and always adhere to company policies regarding sensitive information. I make sure to limit access to confidential documents, use secure communication channels, and follow protocols when sharing information with relevant parties to maintain trust and integrity.

I am motivated by the opportunity to support executives in reaching their goals and help drive the company's success. The dynamic nature of the role excites me, allowing me to engage in various tasks, solve problems, and continuously learn and grow in a fast-paced environment.

In a previous role, I coordinated a large project by managing schedules, compiling information for reports, and ensuring clear communication among team members. My efforts helped streamline our processes, ultimately leading to the project's success and timely completion.

When faced with competing deadlines, I prioritize tasks based on importance and urgency while communicating with relevant stakeholders. I break down larger tasks into manageable steps and allocate my time efficiently, always ensuring that I remain adaptable if priorities change.

I actively seek opportunities for professional development by attending workshops, pursuing relevant certifications, and engaging in networking within the industry. I believe continuous learning enhances my skills and keeps me updated with the latest trends in administrative support and company practices.

I am drawn to Waste Management's commitment to excellence and the positive impact it makes in the community through environmental services. I appreciate the company's focus on professional growth and employee well-being, and I look forward to contributing my skills to a team that shares my passion for service and sustainability.