Accounts Receivable Coordinator - Stockholm

As an Accounts Receivable Coordinator at Acast, your primary responsibilities will include managing invoicing, book payments, issuing credit notes, conducting monthly reconciliations, and following up on unpaid invoices. You'll also support customer inquiries regarding payments and work closely with sales teams to verify sales orders and campaign information.

To apply for the Accounts Receivable Coordinator position at Acast, you should have at least two years of accounting experience with a focus on Accounts Receivable. A service-minded attitude, attention to detail, and experience in international organizations are preferred. Fluency in English is essential, and knowledge of other languages like Swedish, Spanish, or French is a plus.

At Acast, we pride ourselves on fostering a supportive and enjoyable team environment. The Accounts Receivable team consists of tight-knit individuals who value open communication, collaboration, and shared laughter. We focus on creating a diverse and inclusive workplace where every team member feels welcome and empowered.

As an Accounts Receivable Coordinator at Acast, you will be primarily using Netsuite for the ERP system. Additionally, you'll work with Adra for bookkeeping, SalesForce for sales data management, and Freshdesk for customer support tasks, ensuring efficient operational management.

Acast stands out as an employer for Accounts Receivable Coordinators due to our commitment to a modern work culture centered on strong values, autonomy, and continuous personal development. We emphasize a diverse workplace where individuals are supported, visible, and treated with respect, making it an ideal environment for professional growth.

When answering this question, focus on your specific responsibilities in your previous roles, such as managing invoicing, handling payments, or resolving discrepancies. Highlight your experience with transaction volumes and any systems you've used, like Netsuite or similar ERP platforms.

To convey your attention to detail, discuss specific strategies you employ, like double-checking data entries, establishing checklists for reconciliations, or utilizing automated tools. Share an example of a time when your attention to detail helped prevent an error.

In your response, outline your approach to managing unpaid invoices, such as in-depth follow-up procedures, maintaining communication with sales teams and customers, or identifying trends in late payments to offer solutions for improvement.

When discussing conflict management, emphasize your service-minded approach. Provide an example of a situation where you successfully resolved an invoicing issue, detailing how you communicated effectively and maintained professionalism to reach a resolution.

Mention any relevant software you have experience with, such as Netsuite, Adra, SalesForce, or Freshdesk. Highlight your ability to learn new systems efficiently and how you leverage technology to streamline your work processes.

Provide a specific example where you've recognized an area for improvement, detailing the steps you took to address it, the recommendations you proposed, and the positive outcome achieved for your team or organization.

Explain your process for prioritization, which may include creating a checklist of essential tasks, understanding deadlines, and coordinating with team members to ensure that all responsibilities are managed effectively to meet month-end closing requirements.

Share your knowledge of handling accounts across different countries, touching on aspects such as currency differences, cultural nuances in communication, and compliance with international regulations that might affect accounts receivable.

When answering why you want to work at Acast, tailor your response to reflect your admiration for the company’s values, the innovative environment in the podcasting industry, or the collaborative culture that Acast promotes, showing that you've researched the company.

Discuss your strategy for staying informed about accounting regulations, whether it involves ongoing education, participating in industry webinars, subscribing to accounting publications, or being part of professional associations that provide updates.