Administrative Assistant - job 2 of 3

Primary Responsibilities:

• Process, maintain and submit customer invoices per system guidelines within required deadlines
• Create invoices according to company policy if required
• Merge, scan and upload all customer folders to company data base
• Maintain and update customer info as needed (Customer name, address, mergers, etc.)
• Communicate with customers regarding payment status and resolve payment disputes
• Collaborate with the collections manager and sales to reconcile accounts receivable on a periodic (at least monthly) basis
• Assist with managing accounts payables
• Set up and maintain vendors
• Issue purchase orders and process vendor invoices for payment
• Record, update and maintain monthly expenses
• Maintain unbilled revenue report monthly
• Upload unbilled revenue backup to corporate share drive
• Assist with maintaining employee timesheets
• Assist in accounting and financial reporting
• Perform work related tasks as assigned (Ex. Scan, file, etc.)
• Comply with all NOV Company and HSE policies and procedures

Job Qualifications:

• Excellent verbal and written communication skills
• Proficient in Microsoft Office
• Ability to work independently and in a fast-paced environment
• Ability to anticipate work needs and interact professionally with customers
• Excellent organizational skills and attention to detail
  

Education and Experience

• High School Diploma or GED
• 2+ years of experience
  

For more than 80 years, Tuboscope has provided the industry with oilfield tubular expertise and an integrated suite of value-added solutions. We maximize the lifecycle of assets, help make drilling safer and more efficient, increase production and decrease downtime. Our product lines include inspection services, mill inspection systems, corrosion control, machining services, hardbanding, artificial lift technologies, line pipe connection systems, MSI pipe protection technologies, asset & inventory management, rig inspection and rope access.