Administrative Assistant

req16892

Family and Community Medicine

www.fcm.arizona.edu

UAHS - Tucson

655 N. Alvernon Way, #228, Tucson, AZ 85711 USA

The Department of Family and Community Medicine seeks an Administrative Assistant to provide front line customer service to department visitors, and assist the business office and faculty with financial documentation, travel arrangements, and related tasks. This is a 40 hour a week, in-person position located off main campus.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

• Answers telephone and greets visitors giving general information in response to inquiries.
• Maintains coverage of business office’s reception desk.
• Manages the business office’s central email inbox, responsible for processing incoming requests or sorting and assigning them to business team members when necessary.
• Reviews and distributes all incoming mail and parcel delivery, prepares outgoing courier packages, and coordinates drop off or pick up services.
• Submits building Cat Card access requests for department staff, faculty, residents, and fellows.
• Submits service request orders to Facilities Management and follows up for completion.
• Reconciles the department's Facilities Management account monthly.
• Submits forms for key requests; on occasion collects and delivers keys to Key Desk.
• Assists with maintenance of conference room and parking pass calendars; makes room reservations for meetings as needed.
• Submits Surplus Property requests for department programs.
• Prepares and processes travel, expense reimbursements, shop catalogs orders, Pcard transactions, purchase orders, disbursement vouchers, and other financial transactions, documents, and forms.
• Checks the financial documents for accuracy, completeness, and compliance with pertinent university regulations.
• Processes journal entries such as general error corrections, distributions of income and expense, salary expense transfers, etc. to move expenditures to appropriate accounts and object codes as needed.
• Runs departmental errands making deliveries and picking up from main campus.

Non-Exempt

Full Time

40

1.0

Fiscal

Organizational Administration

Yes - Full Benefits

$18.15 - 20.42

hourly rate

4

OC2

Administrative Support

Organizational Administration

Name-based criminal background check (non-security sensitive)

1

Heather Liber | hrsim@arizona.edu

7/17/2023

Yes

Resume and Cover Letter

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.