Administrative Assistant II, Office of Insurance

Information on MIT’s COVID-19 vaccination requirement can be found at the bottom of this posting.

ADMINISTRATIVE ASSISTANT II, Office of the Vice President for Finance (VPF) (part-time, 20 hrs/wk.), to perform a range of complex and diverse clerical, administrative, and financial duties in support of the Office of Insurance. Responsibilities include processing financial transactions; maintaining automotive database; assisting departments, labs and centers with procuring and processing automobile registrations; managing the director’s meetings and calendar; assisting with preparing, editing, and formatting PowerPoint presentations, contracts, and other documents; assisting with gathering information for the yearly insurance liability renewal and completing other insurance-related applications; assisting with issuance of visa insurance documentation; tracking vendor contracts; uploading certificates of insurance into the insurance database and issuing outgoing certificates upon request; handling mail and shipping needs; file maintenance; attending meetings and assisting with agenda, notes, and next steps; and performing other duties as assigned.

The Office of Insurance purchases and manages the Institute’s insurance programs and advises and implements risk management and mitigation programs that protect MIT, its community members, and subsidiaries against financial loss related to property and casualty-related incidents.

VPF posts full descriptions here.

Job Requirements

REQUIRED: high school diploma or its equivalent; at least three years of administrative, office, or related experience; strong organizational, problem-solving, interpersonal, and communication skills; advanced-level knowledge of Microsoft Word, Excel, Outlook, and PowerPoint; and demonstrated adaptability and flexibility when learning new tasks, taking on new assignments, and supporting team initiatives. Must be able to work with a wide range of individuals at all levels in the MIT community; manage multiple priorities; work independently and as part of a team; and use discretion, tact, and good judgment when working with sensitive and confidential information. PREFERRED: bachelor’s degree and MIT experience. Job #22839-5

Salary range: $25.00 - 29.46/hour

This is a part-time (20 hrs/wk.) position. Schedule to be determined.