Administrative Associate - Denver, CO

Wiss, Janney, Elstner Associates, Inc. (WJE)is looking for an Administrative Associate to support our Denver office, located in Lakewood, CO.

Administrative staff at WJE are encouraged to take on responsibility and seek challenges in the position. A successful person in this role will demonstrate strong organizational skills with exceptional attention to detail, and a strong ability to adapt to changing priorities and project demands from multiple staff members, all while maintaining superior interpersonal skills. While many of the duties of this role will be clerical in nature, some of the demands include high-level administrative projects, requiring initiative, independent thinking, and the ability to synthesize complex concepts clearly and accurately.

WJE is a global firm of engineers, architects, and materials scientists committed to helping solve, repair, and avoid problems in the built world. Since 1956, our applied experience from more than 175,000 projects and our state-of-the-art laboratory and testing facilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve.

Responsibilities

• Work closely with administrative team members to ensure the flow of work, effective communication, and a cohesive team environment
• Perform general office functions, such as greeting guests, answering incoming calls, processing correspondence, mail, and FedEx packages; managing office supplies and equipment; scanning, copying, printing, and filing documents, etc.
• Provide administrative support to the Unit Manager and staff
• Coordinate internal staff meetings, webinars, lunch presentations, conference calls, and office outings/activities
• Assist with review of reports, including editing and formatting
• Assist staff with project-related tasks, as needed, such as project correspondence, project scheduling, budget tracking, billing, and client contact
• Assist in compiling qualifications submittals in response to Requests for Proposals (RFPs) and Qualifications (RFQs) and maintaining information on pre-qualification documentation

Requirements:

• Bachelor’s degree in English, communications, marketing, business, or related field (Relevant experience in AEC industry will be considered in lieu of degree.)
• Experience with Microsoft Office, including Word, Excel, Outlook, and PowerPoint, required
• Strong attention to detail
• Ability to learn independently
• Enthusiasm for supporting others in their work
• Ability to multi-task and adapt to changing priorities and project deadlines
• Strong interpersonal skills and the ability to work with diverse professionals at all seniority levels in a fast-paced environment

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position requires visual acuity and listening ability along with the ability to read and write. Individuals must have the dexterity to be able to operate office equipment such as a computer, printer, copier, telephone, voice mail system, and other office equipment. The position requires the ability to remain for extended periods at a workstation, as well as the ability to lift 25 pounds.

Annual starting base salary (gross): $38,000 - $59,300. Actual salaries will vary and will be based on several factors including consideration for a candidate’s qualifications, skills, competencies, and proficiency for the role. Base salary is one component of our total compensation package for employees. WJE offers an industry-leading total rewards package that enables our employees to grow and thrive with comprehensive health and financial benefits including robust and affordable health plans, generous 401(k) matching and bonus programs, time off to care for yourself and others, and investments in employees’ professional development, to name a few. More information on WJE’s total rewards package can be found here.

WJE is an Equal Opportunity Employer. We invite all qualified applicants to apply including individuals with disabilities, minorities, women, and protected veterans. (VEVRAA federal contractor)

WJE will consider qualified applicants with criminal histories in a manner consistent with the requirements of Fair Chance Ordinances.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)