Job details

Staten Island Preparatory Administrative Operations Coordinator

Company Description

AHRC New York City is one of the largest providers of services for children and adults with developmental disabilities in New York City. Our mission is to advocate for people with intellectual and developmental disabilities to lead full and equitable lives. Come join our team and discover your passion.

Job Description

Currently seeking a Administrative Operations Coordinator for Staten Island Preparatory.

Address: 23 Summit Street Staten Island, NY 10307

Benefits of working for AHRC NYC:

Paid time off
Health, Dental and Vision insurance
403b Retirement Plan with employer match
Tuition Assistance
Qualified Employer for the Federal Public Service Loan Forgiveness Program
Life Insurance
Parental Leave
Commuter Benefits
Health Savings Account
Referral Program
Professional Development
& more

Role Description:

Full Time | Monday-Friday
Hours: 8:00 A.M-4:00 P.M
Supervise and coordinate activities of administrative staff for a department hub, region, or program site, and serves as liaison between management, main office / hub, and program sites.
Perform a wide variety of operational support activities: compile, record, and verify data related to department, programs, attendance, personnel and/or payroll records; prepares and updates reports and spreadsheet from data compiled.
Perform a wide variety of recordkeeping activities: receive, review, and verify documents, records
and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies,
and procedures; formulate procedures for systematic retention, protection, retrieval, transfer and
disposal of records.
May receive and process information of a confidential nature; ensures such information is
maintained in strict confidentiality.
Conduct a variety of financial and budgetary tasks: prepare and process invoices in Workplace;
reconcile invoices and bank accounts; prepare financial and administrative reports. Ensures that
financial, statistical and billing information is compiled and submitted in a timely fashion.
Perform a wide variety of administrative support activities: draft correspondence, create forms
and spreadsheets, open and distribute mail and faxes, order supplies, schedule appointments,
maintain calendars, greet visitors, screens telephone calls; organize and maintain paper and
electronic files; and respond to information requests.
Assist other support staff with assigned functions as needed; may oversee and direct the work of
other administrative staff.

Pay: $40,000.00 - $40,170.00 per year

Qualifications

▪ H.S. Diploma or G.E.D. plus 5 years of related work experience, AA or BA degree plus 2 – 3 years of
related work experience, or an equivalent combination of education and experience.
▪ Intermediate computer skills including experience with and knowledge of Microsoft Word, Excel,
and Outlook. Must demonstrate the ability to learn and use agency-specific computer databases
(e.g. Ev3, Workplace, Great Plains, CMHC).
▪ Must exhibit excellent organizational and coordination skills and the ability to manage multiple
tasks simultaneously, while exercising independent judgment and problem solving abilities.
▪ Excellent interpersonal and communication skills are required. Experience interacting with senior
management, staff, individuals with intellectual and developmental disabilities and their families
preferred.
▪ Must be able to communicate effectively and tactfully in both verbal and written form. Must be
able to establish and maintain effective working relationships with those contacted in the
performance of required duties.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Average salary estimate

$40085 / YEARLY (est.)

min

max

$40000K

$40170K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Staten Island Preparatory Administrative Operations Coordinator, AHRC NYC

Are you looking for a role that is both fulfilling and meaningful? Let me introduce you to the Staten Island Preparatory Administrative Operations Coordinator position at AHRC New York City! This opportunity is perfect for someone passionate about making a difference in the lives of individuals with developmental disabilities. As part of the largest service provider in New York City, you will play a key role in ensuring that our administrative operations run smoothly and effectively. This full-time position, from Monday to Friday, is centered at our Staten Island office, where you'll coordinate activities with a fantastic administrative team. Your daily tasks will include managing records, ensuring compliance, and handling financial operations while also serving as a vital link between management and the program sites. We love a detail-oriented person who can juggle multiple tasks at once and keep everything organized. Your proficiency in Microsoft Office and your ability to engage with various stakeholders—ranging from senior management to individuals and their families—will be crucial in your success. Plus, you will enjoy a range of excellent benefits like health insurance, a solid retirement plan, paid time off, and professional development opportunities. Dive into a role where your skills can shine, and your contribution can lead to positive changes in your community!

Frequently Asked Questions (FAQs) for Staten Island Preparatory Administrative Operations Coordinator Role at AHRC NYC

What are the main responsibilities of the Staten Island Preparatory Administrative Operations Coordinator at AHRC New York City?

The Staten Island Preparatory Administrative Operations Coordinator at AHRC New York City manages administrative support activities, coordinates the administrative staff, oversees recordkeeping, and handles various financial tasks. This role is vital in ensuring smooth operations within the department by compiling necessary data, drafting correspondence, and maintaining organized files.