Office Administrative (several positions available)

As an Office Administrative professional in Rochester, NY, your responsibilities will range from managing call center operations, handling collections, and performing accounting tasks to providing excellent reception and administrative support. You’ll ensure that office tasks run efficiently, contributing positively to team dynamics and client satisfaction.

To be considered for the Office Administrative positions, candidates should have a minimum of two years of relevant office experience, proficiency in Microsoft Office applications, and strong written and verbal communication skills. Additionally, experience in accounting, collections, or knowledge of COBRA in insurance is highly beneficial.

The pay for the Office Administrative positions in Rochester, NY, ranges from $17.00 to $20.00 per hour, depending on your experience and skills. This competitive rate reflects the value we place on finding the right candidate who can meet our diverse office needs.

The Office Administrative positions available in Rochester, NY, have flexible working hours, primarily from Monday to Friday. Candidates should have availability between 8 AM and 8 PM, allowing for various scheduling options that will fit your lifestyle.

Yes! For temporary assignments lasting 13 weeks or longer, we offer comprehensive benefits including major medical, dental, vision coverage, and a 401k retirement plan. This is part of our commitment to ensuring employee satisfaction and well-being while they help us meet our operational needs.

In answering this question, focus on detailing specific administrative duties you've managed in the past, emphasizing your organizational skills and how they contributed to your team’s success. Provide examples, such as managing schedules, handling correspondence, or preparing reports.

Share strategies that you use to maintain clear and open lines of communication, such as regular check-ins with colleagues, using collaborative tools, or conducting follow-up meetings. Highlight how good communication leads to improved teamwork and efficiency.

Discuss your familiarity with Microsoft Office applications like Word, Excel, and PowerPoint. Provide specific examples of how you've used these tools in your previous roles to complete tasks, analyze data, or create presentations.

Detail your approach to prioritization and time management. Share examples of how you’ve successfully navigated high-pressure situations in past roles, using tools like to-do lists or project management software to keep tasks organized and on track.

If applicable, outline your experience in managing collections processes, focusing on your communication skills and strategies for resolving outstanding payments. Mention any relevant software or techniques you've used in this area.

Discuss the techniques you use to maintain your focus and enthusiasm, such as setting small goals, taking breaks to refresh, or finding ways to make repetitive tasks more efficient. Highlight your strong work ethic and dedication.

Provide a specific scenario illustrating how you approached a conflict, the steps you took to resolve it, and the outcome. Emphasize your problem-solving abilities and your commitment to maintaining a positive work environment.

Tailor your response by referencing the job description and aligning your qualifications, skills, and experiences that specifically meet what they're looking for. Discuss your enthusiasm for contributing to their team and how your background prepares you for this role.

Share your methods for keeping everything organized, such as using planners, digital tools, or unique filing systems. Discuss how this organization allows you to be more efficient and helps the team function effectively.

Explain your openness to learning new technologies, using examples from your past experiences of how you quickly adapted to new systems and your eagerness to improve your skills to better serve the office needs.