ASM Global is hiring: Administrative Assistant in Ridgedale

The Administrative Assistant role at ASM Global in Ridgedale includes a variety of essential responsibilities. You will manage accounts payable by processing invoices, matching them with purchase orders, and preparing checks. Additionally, you will communicate with vendors about billing inquiries and discrepancies. Phone management is also a key duty, requiring you to handle incoming calls professionally and deliver messages accurately. Administrative tasks such as maintaining office supplies, data entry, and record-keeping will also be part of your day-to-day activities.

To join ASM Global as an Administrative Assistant in Ridgedale, a high school diploma or equivalent is required. The role demands attention to detail, strong communication skills, and the ability to manage a range of administrative tasks efficiently. Ideal candidates are organized, proactive, and able to engage professionally with team members and vendors alike. Previous experience in an administrative role is beneficial, but not strictly necessary.

At ASM Global, we believe that a collaborative culture is essential for success. As an Administrative Assistant in Ridgedale, you will work closely with various teams, resulting in a supportive environment where ideas and feedback are valued. Our commitment to growth ensures that you are not only completing tasks but also developing the skills you need to thrive in your role and beyond. We typically foster a sense of camaraderie among our team members, emphasizing teamwork to create incredible experiences together.

The work environment for an Administrative Assistant at ASM Global in Ridgedale is welcoming and dynamic. You'll primarily be situated in a general office setting, which emphasizes organization and professionalism. Our team prioritizes maintaining a clean and structured space to enable efficient work. We also offer reasonable accommodations for individuals with disabilities, ensuring that all team members can perform their essential job functions comfortably.

ASM Global is committed to fostering employee growth and development. As an Administrative Assistant, you will have access to various training programs and resources designed to enhance your skills and career prospects. High performance in this role can lead to opportunities for advancement within our company, potentially moving into more specialized administrative roles or even managerial positions, depending on your interests and career goals.

In your response, highlight any previous experience you have with accounts payable tasks. Mention specific duties you’ve performed, such as processing invoices or reconciling accounts. Try to quantify your experience by discussing the volume of invoices handled or the types of software you’ve used.

Describe your methods for managing multiple tasks effectively. You could mention using to-do lists, prioritizing tasks based on deadlines, or leveraging digital tools to stay organized. Providing a specific example of how you successfully managed competing priorities would strengthen your response.

Share a specific situation where you dealt with a challenging phone inquiry. Focus on your communication skills and your ability to remain calm under pressure. Explain how you resolved the issue, emphasizing your problem-solving skills.

Mention any relevant software you’ve used in previous roles. This could include accounting programs, customer relationship management (CRM) systems, or general office productivity suites like Microsoft Office. Emphasize your ability to quickly learn new software if necessary.

Discuss your understanding of confidentiality in the workplace. Emphasize your commitment to protecting sensitive information and describe any practices you follow to ensure this, such as limiting access to confidential files or using secure methods of communication.

Share your strategies for keeping workspaces organized. Mention actions like regularly decluttering, maintaining an inventory of supplies, or creating a filing system for important documents. You can also discuss how these practices contribute to overall productivity.

Express your enthusiasm for ASM Global as a leader in live events. Mention how you admire their commitment to team members and creating memorable experiences. Highlight how this aligns with your personal values and career goals.

Provide an example of a situation in which you encountered unexpected changes, such as new processes or team restructuring. Highlight your adaptability and willingness to learn, and how you collaborated with others to ensure a smooth transition.

Talk about specific methods you employ to ensure accuracy, such as double-checking your work, using spreadsheets for tracking, and maintaining organized documentation. You might share an instance where your attention to detail helped avert a potential error.

Reflect on the challenges that come with the role, such as juggling multiple tasks or managing deadlines, and describe how you proactively address them. Your candidness and solutions-oriented mindset will demonstrate your readiness for the role.