Job details

Associate Registrar

This hands-on position will provide leadership in the areas of Athletic Eligibility/Compliance as it relates to the NCAA and PAC 12 conferences, Veterans Services, and Transfer Articulations, and overall support. Candidates must demonstrate a commitment to service, an ability to create an effective team and supervise staff, possess computer skills to manage and evaluate data, have experience with integrated administrative software and knowledge of Federal and State regulations. This person will collaborate with the Enrollment Management division of Academic Affairs to assure quality in service to students, faculty, and staff. This position reports to the University Registrar.

Responsibilities

This position oversees all aspects of continuing and initial athletic eligibility certification, including working with the Directors and Academic Counselors in Athletics, Office of Admissions, Financial Aid and Scholarships, and Athletic Compliance Office.
Responsible for entering and submitting the GSR (Graduation Success Rate) to the NCAA.
Assists the Compliance Office in ensuring that the University is compliant with all University, PAC 12, and NCAA legislation.
Coordinates completion of data submission for the NCAA, PAC 12, and the University of Utah departments…including the Academic Progress Report and the Graduation Success Report.
Provides query information needed by athletics and the NCAA.
Provides leadership and oversight for Veterans Services ensuring compliance with Veterans Administration Benefit Programs.
Coordinates both the domestic and the international Transfer Articulation processes working closely with Office of Admissions, Learning Abroad, academic advisors across campus, and degree audit encoders in the Registrar’s Office.
Responsible for ensuring articulations are entered into the system of record to provide consistency and efficiency in the posting of transfer credit to students’ records.
Leads a team of staffers who work across all areas of Compliance and Transfer Articulations.

Minimum Qualifications

Bachelor’s Degree in a related area, or equivalency; five years of experience; and a working knowledge of Registrar functions; including but not limited to: student information systems, degree audit, veteran services, NCAA athletic certification, registration & records management, graduation certification, transcript & verification, class & event scheduling; and staff management, supervisory, critical thinking and problem solving skills required.

Master’s Degree is preferred, has a working knowledge of the University of Utah, academic and student service areas, and University regulations, policies and procedures.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Excellent organizational, analytical, and administrative skills are essential along with the ability to effectively communicate orally and in writing to various constituencies.
Must be able to work across institutional departments, demonstrate success in prior positions, have strong managerial skills, and exhibit a proven commitment to diversity.
A strong understanding of current laws, regulations, and procedures as related to academic record keeping is required.
Must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Type

Benefited Staff

Special Instructions Summary

Please include the contact information of at least 3 references in the “Applicant Documents” section.

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action (OEO/AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No

* Do you have a Master's Degree in Business Management, Education, History, or a related area, or equivalency?
- Yes
- No

* How many years of related work experience do you have?
- Less than 1 year
- 1 year or more, but less than 3 years
- 3 years or more, but less than 5 years
- 5 years or more, but less than 8 years
- 8 years or more

Applicant Documents

Required Documents

Resume

Cover Letter

List of References

Optional Documents

Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission

Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

Open Date

05/19/2023

Requisition Number

PRN34995B

Job Title

Associate Registrar

Working Title

Associate Registrar

Job Grade

FLSA Code

Administrative

Patient Sensitive Job Code?

Standard Hours per Week

Full Time or Part Time?

Full Time

Shift

Day

Work Schedule Summary

Monday-Friday 8:00am to 5:00pm

VP Area

Academic Affairs

Department

00296 - Registrar's Office

Location

Campus

City

Salt Lake City, UT

Type of Recruitment

External Posting

Pay Rate Range

$85,000 - $90,000

Close Date

Open Until Filled

Yes

By University of Utah

The University of Utah fosters student success by preparing students from diverse backgrounds for lives of impact as leaders and citizens. We generate and share new knowledge, discoveries, and innovations, and we engage local and global communitie...

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FUNDING

Nonprofit

INDUSTRY

Colleges & Universities

TEAM SIZE

10000+

LOCATION

Hybrid, based in Salt Lake City, UT

DATE POSTED