Accounts Payable Supervisor

As an Accounts Payable Supervisor at Atlas Energy Solutions, your key responsibilities include leading a team of AP Associates, processing vendor payments, ensuring the accuracy of invoices, and managing compliance with internal controls. You'll also evaluate procedures for the AP department, generate forecasts for weekly check runs, and collaborate with the Controller for external audits. Your leadership will be crucial in enhancing operational efficiency and maintaining exceptional financial records.

For the Accounts Payable Supervisor role at Atlas Energy Solutions, a Bachelor’s degree in Finance or Accounting is preferred, along with at least 8 years of experience in accounts payable and a minimum of 3 years in a supervisory role. Candidates should be proficient in financial/ERP systems—Epicor is preferred—and demonstrate strong organizational and communication skills. A solid understanding of accounting principles and techniques is essential for this position.

To stand out as an Accounts Payable Supervisor at Atlas Energy Solutions, exceptional organizational and time management skills are key. You'll need strong written and verbal communication skills to effectively convey information to your team and other departments. An aptitude for customer service will help you build lasting relationships with vendors and ensure satisfaction. Your ability to suggest innovative improvements to our AP processes will also make you a valued member of the team.

The work culture at Atlas Energy Solutions is exceptional, especially for an Accounts Payable Supervisor. We pride ourselves on being a Great Place to Work, where teamwork and collaboration thrive. The company values employee well-being with 100% covered medical, dental, and vision costs, making it an encouraging environment. You'll find a supportive atmosphere where your contributions are valued, and opportunities for professional development are abundant, all while being part of a community-focused organization.

As an Accounts Payable Supervisor at Atlas Energy Solutions, you can expect a comprehensive benefits package that prioritizes your well-being and future. We offer 100% covered medical, dental, and vision insurance, a 401K plan with company match and immediate vesting, and generous paid time off, including over 10 company-paid holidays and a half-day every other Friday. Our commitment to employee satisfaction reflects our goal of creating a great workplace.

To prioritize tasks effectively as an Accounts Payable Supervisor, I would evaluate deadlines and impacts on cash flow. I would communicate with my team to understand their workloads and sort tasks based on urgency and importance. Leveraging tools like task lists or project management software could help track progress and ensure that critical payments are processed timely while maintaining quality and compliance in all AP operations.

Certainly! In a previous role, I noticed our invoice approval process was causing delays, impacting vendor relationships. I initiated a redesign of our workflow by implementing a digital approval system that streamlined communication between departments. This reduced the approval time by 30%, increased payment efficiency, and improved our vendor satisfaction ratings, showcasing the value of process improvement in the accounts payable function.

To ensure compliance in the AP department, I regularly review and update internal control procedures related to cash disbursements and vendor management. I conduct training sessions for my team on compliance standards, keeping everyone informed of any regulatory changes. Regular audits are essential too; I facilitate internal audits and work closely with external auditors to ensure that all documentation is complete and accurate, creating a culture of accountability.

When handling a vendor dispute over an unpaid invoice, I approach the situation with transparency and empathy. First, I review the invoice details thoroughly against our records. Next, I communicate openly with the vendor to understand their perspective, aiming for a collaborative resolution. If discrepancies exist, I engage my team to retrieve necessary documentation and resolve the issue promptly to maintain a positive vendor relationship while upholding our payment policies.

I have extensive experience with ERP systems, including Epicor, where I managed accounts payable workflows efficiently. I appreciate how ERP systems enhance data visibility and streamline processes. My familiarity with Epicor allows me to conduct thorough analysis for forecasting payments and vendor management. I’ve contributed to training team members on utilizing the system to its full potential and ensuring data accuracy across the platform.

To ensure timely processing of vendor payments, I would establish a consistent schedule to review invoices and payments, prioritizing those nearing their due dates. Implementing reminders for approval processes and maintaining clear communication with vendors about payment timelines are also vital. As an Accounts Payable Supervisor, I would work closely with my team to track our payment cycles and immediately address any bottlenecks, ensuring no delays in vendor payments.

My approach to managing an accounts payable team focuses on empowerment and collaboration. I believe in fostering an environment where team members feel valued and encouraged to share ideas for improvement. I establish clear objectives for the team aligned with our goals and provide ongoing feedback and support. Regular check-ins and training opportunities are integral to developing skills and ensuring we collaborate efficiently to meet our departmental targets.

Communication plays a pivotal role in the accounts payable process as it fosters transparency and collaboration among the team, vendors, and other departments. Clear communication ensures that expectations are set regarding payments and invoices while also allowing for quick resolution of any issues. As an Accounts Payable Supervisor, I make it a priority to maintain open lines of communication, creating a culture where team members feel comfortable discussing challenges and sharing best practices.

To stay updated on changes in accounting regulations, I subscribe to relevant industry newsletters, participate in webinars, and join professional associations that focus on accounting and finance. Continuous education is crucial, so I also pursue certifications and attend workshops to enhance my knowledge. Networking with other professionals in the field allows me to share insights and stay informed about best practices and emerging regulations affecting accounts payable.

My long-term goals as an Accounts Payable Supervisor include streamlining our AP processes to improve efficiency and accuracy while fostering a high-performing team. I aim to integrate new technologies and systems that enhance our operations and supporting my team members' professional development. Ultimately, I aspire to contribute to the financial health of the organization by ensuring timely and accurate vendor payments while maintaining strong relationships with our partners.