Office Manager & Admin

The Office Manager & Admin at AutoScout24 plays a vital role in managing office supplies, coordinating employee needs, assisting with finance and procurement tasks, and supporting marketing and HR initiatives. This comprehensive position ensures the office environment is efficient and effective, while also managing diverse administrative tasks across departments.

To be considered for the Office Manager & Admin role at AutoScout24 Belgium, applicants should have a minimum of five years of relevant experience in secretarial, office management, or similar fields. Proficiency in either French or Flemish, along with a high level of English, is crucial. Strong organizational skills and knowledge of office tools are also essential.

In their supportive role, the Office Manager & Admin aids the finance department at AutoScout24 by handling accounting tasks such as processing invoices, managing accounts receivable, and assisting with bad debt management. They also help in purchasing and administrative tasks using the Coupa system, ensuring that financial operations run smoothly.

The Office Manager & Admin at AutoScout24 coordinates a variety of events, including team training sessions, B2C newsletters, and B2B marketing initiatives. Their role involves managing logistics and ensuring that marketing materials are produced and distributed effectively, contributing to a vibrant office culture.

The Office Manager & Admin role at AutoScout24 Belgium comes with an attractive compensation package, including a collective bonus, meal vouchers, health insurance, vacation days, and a company car with a fuel card after one year. Additionally, the opportunity for professional development and a hybrid work model adds to the appeal of this role.

In responding to this question, consider sharing specific examples from your previous roles where you successfully managed and optimized office supply procurement and resource allocation. Highlight any challenges you faced and the strategies you implemented to overcome them.

When answering this question, demonstrate your ability to assess the urgency and importance of tasks. Share a practical example that illustrates your method for prioritization, such as using tools, lists, or software to manage competing deadlines effectively.

For this question, describe your strategies for fostering open and transparent communication within teams. Provide examples you've used, such as regular check-ins or collaborative tools that facilitated information sharing, ensuring that all departments remained aligned.

In your response, focus on your past experiences with financial documentation and procedures. Mention specific software or systems you've used for invoicing, your attention to detail in managing financial records, and how you've helped to maintain accuracy in accounts payable.

This is an opportunity to share a detailed account of an event or training session you organized. Discuss the planning process, any obstacles you overcame, how you coordinated with vendors, and the overall feedback from participants.

When addressing conflict resolution, emphasize your commitment to listening to all parties involved, facilitating discussions, and guiding them toward a resolution. Share a specific instance where you successfully mediated a conflict and the outcome of that situation.

In your answer, mention a specific process you streamlined or a system you implemented that led to increased efficiency. Discuss the metrics of success, such as time saved, costs reduced, or improved workflow among team members.

When answering this question, highlight specific tools and software you are proficient in, and explain how these technologies have supported your task management, organization, and communication skills in previous roles.

In your response, describe your personal drive and excitement for challenge and innovation. Reflect on experiences where you thrived in dynamic settings, and how you remain focused and productive amid a fast-paced atmosphere.

In answering this question, convey your enthusiasm for the company's mission and values. Discuss how your skills and experiences align with the role, and what you hope to contribute to AutoScout24 in the areas of efficiency, support, and team cohesion.