Sr. Administrative Assistant

The Senior Administrative Assistant at Coactive.ai will primarily support the Chief Revenue Officer (CRO) by managing their professional and personal scheduling. This includes overseeing agendas, emails, phone calls, and travel logistics. Additionally, this role entails coordinating communication with internal and external executives and refining internal processes to facilitate efficient operations across the organization.

To qualify for the Senior Administrative Assistant position at Coactive.ai, candidates should have a minimum of 6 years of experience in an administrative role reporting directly to upper management. Strong written and verbal communication skills, time-management capabilities, and experience with office productivity tools are essential for success in this role.

The Senior Administrative Assistant role at Coactive.ai is a part-time position, requiring 20 hours of work per week. This temporary contract role allows for flexibility in managing your schedule while contributing to a top-tier AI company.

As a Senior Administrative Assistant at Coactive.ai, you will work remotely while being part of a dynamic and supportive team. The company embraces a culture of diversity and innovation, ensuring that all employees feel valued and included in the available processes and projects.

Coactive.ai is committed to the growth of its employees by creating an environment where talent can thrive. As a Senior Administrative Assistant, you will receive support in professional development, gain exposure to exciting projects within the AI space, and have your contributions to the team recognized and rewarded.

In answering this question, you should demonstrate your organizational skills by providing specific examples of how you managed complex schedules, prioritized tasks, and ensured that executives' objectives were met on time.

Discuss your understanding of the importance of confidentiality and give examples of protocols you follow to safeguard sensitive information, highlighting your experience with handling confidential materials.

Here, you should showcase your expertise in office productivity tools such as Microsoft Office Suite, Google Workspace, and any project management or communication software you've used. Illustrate how these tools have helped you streamline processes.

Provide a specific example of a change you encountered, explain how you navigated through it, and emphasize your flexibility and positive attitude during the transition.

Share the strategies you use to facilitate communication, such as maintaining clear and open channels and regularly updating stakeholders on project statuses or decisions made by executives.

Discuss your project management techniques, including prioritizing tasks, setting deadlines, and how you track progress to ensure all projects stay on track and meet timelines.

In your response, highlight your conflict resolution skills by explaining the steps you took to mediate the conflict and how you ensured a positive outcome for the team.

You should identify key skills such as attention to detail, strong communication abilities, ability to multitask, and proficiency in technology. Provide examples of how you have demonstrated these skills in past roles.

Explain your prioritization process, including how you assess urgency and importance of tasks, and share real-life examples to demonstrate your effective time management skills.

This is an opportunity to express your enthusiasm about Coactive.ai's mission in AI and visual content. Relate your values and interests to the company's innovative approach and emphasize your desire to contribute to their success.