Finance and Administration Director - USAID Communication and Knowledge Management Activity

Important Notice for Applicants:

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About Us:

Bixal is a consulting company based in Fairfax, VA, working alongside governments and organizations to help them deliver better services and experiences to the communities they serve. Using evidence-based knowledge and technology, Bixal empowers clients to deliver on their missions more effectively by fostering a culture of learning and continuous improvement.

Location

This role can work remotely from anywhere in the USA. You must be legally authorized to work in the US. Bixal does not provide visa sponsorship.  

What Will You Do?

Bixal is seeking a Finance and Administration Director for a Comprehensive Technical Assistance for Health Supply Chain and Pharmaceutical Management (Comprehensive TA) Central Task Order- Communication and Knowledge Management (CK). The Finance and Administration Director will lead the day-to-day financial and operational management of the contract, including accounting, reporting, subcontracting, and project logistics, while ensuring compliance with USAID regulations. You will collaborate closely with the Chief of Party (COP) to strategically plan and manage budgets (both for planned workflows and for ad hoc requests), conduct thorough subcontractor compliance assessments, and identify opportunities for optimizing project resources. Additionally, you will oversee logistics and project procurements, while providing supervision and support to the project operations team.

Important note

This is a full-time position contingent on contract award by our client, with a defined performance period of up to nine years. This role offers you a unique opportunity to make a meaningful impact on a project that aligns with Bixal’s mission of delivering innovative, human-centered solutions. While the role has a fixed duration, we are committed to transparency and collaboration, keeping you informed about contract updates and new opportunities. At Bixal, we support your professional journey, ensuring your experience reflects our inclusive, purpose-driven culture and prepares you for future success.

• Manage day-to-day activity operations, including administration, logistics, procurement, budgeting, and accounting.
• Ensure program implementation, budgeting, and reporting are in accordance with USAID regulations and procedures and the specifications described under project activities.
• Contribute to annual work planning, budgeting, and overall program financial management, including responding to data calls from USAID, as required.
• Conduct quarterly subcontractor compliance checks for all deliverables, reporting, and adherence to flow-down clauses.
• Manage transparent and efficient collaboration and project management tools Communicate promptly with USAID, vendors, and stakeholders, particularly when inquiries are made.
• Support the COP in developing the project deliverables including: Monthly Financial Reports, Annual and Final Reports, etc.
• Assist the COP in drafting budgets for activity work plans, work orders and buy-ins.
• Support the COP in hiring and onboarding STTA consultants, as needed.
• Manage and maintain up-to-date project inventories.
• Support in-person event logistics and procure event/meeting space, as needed.
• Supervise the project operations team, including a senior operations specialist, project associate, and events logistics specialist.
• Assist the COP in identifying and implementing cost-saving opportunities, where appropriate.
• Collaborate with people and culture to support hiring of local and regional talent and ensuring compliance to local labor laws.

• Master’s degree in a relevant field, plus at least 10 years experience, with six years of relevant experience in project operations management, preferably with USAID-funded projects or other international development programs.
• Proven experience managing cost plus fixed fee contracts, time and materials and other similar USAID contract mechanisms.
• Experience managing day-to-day operations, including administration, logistics, procurement, and budgeting.
• Experience in financial management, budget development, monitoring, and reporting.
• Demonstrated supervisory experience, including managing a team and fostering a collaborative work environment.
• Demonstrated experience working on USAID-funded projects and supporting overseas staff.
• Strong understanding of USAID regulations and procedures related to program implementation, budgeting, and reporting.
• Excellent organizational abilities, with attention to detail and ability to meet deadlines.
• Strong communication and interpersonal skills, particularly in liaising with USAID, vendors, and other key stakeholders.
• Problem-solving skills and ability to troubleshoot operational and financial issues effectively.
• Familiarity with event logistics and procurement processes on USAID-funded projects.
• Ability to draft budgets, financial reports, and other project deliverables.
• Demonstrated ability to manage subcontractors and ensure adherence to contractual requirements.

• Experience with quality improvement approaches.
• Fluency in a second language (preferably French, Spanish, or Portuguese).
• Experience in supply chain.
• Lived experience in Africa, Asia and/or Latin America.

Perks & Benefits:

Competitive base salary

Flex hours

Work from home flexibility

401K with matching incentive

Parental Leave

Medical/dental/vision benefits

Flex Spending Account

Company provided short-term disability

Company provided life insurance

Commuter benefits

Generous PTO

11 Paid holidays

Professional development opportunities

New business referral bonus

Please note that candidates selected may undergo a background investigation and, if applicable, meet eligibility requirements for suitability.

Bixal is an equal opportunity and affirmative action employer. It ensures equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, veteran status, or any other characteristic protected by law. We are dedicated to promoting diversity, equity, and inclusion within our organization and beyond.