BLANK AST 2 (Administrative Assistant)

The Office of Educational Opportunity and Enrichment Services houses a family of programs, services and centers designed to support student learning, enhance the student experience and foster strong communities where students feel empowered to achieve their goals. Transition assistance, support services and co-curricular opportunities are offered to all students along with specialized support geared toward various diverse student communities. Programs and centers include the Special Transitional Enrichment Program (STEP), First-year Aggie Connections (FYAC), Educational Opportunity Program (EOP), Guardian Scholars Program (GSP), Success Coaching and Learning Strategies, Mentorship for Undergraduate Research in Agriculture, Letters and Science (MURALS), Transfer Reentry Center (TRC), TRIO Scholars Program, Veterans Success Center (VSC), Basic Needs Center and Pre-Graduate/Law Advising. The department employs over 125 students as peer advisors and mentors, coaches and program assistants.

The TRIO Scholars Program at UC Davis is a federally funded grant from the U.S. Department of Education. TRIO Scholars staff works with approximately 160 undergraduate students to assist them with retention and graduation. This is a 12 month grant funded position and has an expected end date of August 2025 with the possibility of extension based on the availability of continued grant funding and programmatic needs.

Job Summary

Under general supervision of the coordinator of the TRIO Scholars Program, provide administrative support for the TRIO Scholars Program. Participate in budget and report preparation; monitor and track program expenditures; provide business services such as purchasing, payroll/hiring and provide general clerical and administrative assistance to program staff.

POSITION INFORMATION

PHYSICAL DEMANDS

• Carrying - Occasionally, Sitting - Frequently, Standing - Frequently, Walking - Frequently, Talk or Hear - Frequently

WORK ENVIRONMENT

• Flexible work hours; work occasional evenings and weekends. Vacation schedule to accommodate peak workload periods.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Experience in planning, monitoring and tracking budgets; and purchasing using online systems.
• Experience with administrative procedures and processes including word processing, spreadsheet, and database applications.
• Experience interacting with a diverse community and the general public in a service environment.

Minimum Knowledge, Skills, and Abilities (KSA) :

• Ability to maintain student’s privacy within the bounds of applicable laws, regulations, policies, and professional codes.
• Interpersonal skills to work in a team environment.
• Excellent organizational, critical thinking, multitasking, and time management skills. Including demonstrated strong attention to detail and executing multiple projects in a fast-paced environment.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:

• Experience providing administrative support in a university setting.
• Demonstrated experience with UC financial and student informational systems.
• Demonstrated experience with Student Access in TRIO programs. Experience keeping social media accounts up to date and posting regularly.

Preferred Knowledge, Skills, and Abilities (KSA) :

• Skill with budget planning, monitoring and tracking daily business expenditures and transactions.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.