Facilities Coordinator / Seattle University District

Job Description: Facilities Coordinator

Hours: Hourly DoE

Reports To: Local General Manager | Director of Facilities Management

Compensation: DoE plus benefits

Location: Seattle - University District

Facilities Coordinator

Bouldering Project’s mission is to foster meaningful human connection with the most inspiring and inclusive climbing, movement, and community spaces. We care deeply about humans. We’re driven by the pursuit of better. We create joyful places and pathways for climbing, fitness, yoga, and social experiences that inspire people to challenge themselves and engage in a lifestyle centered around health, friendship, and purpose.

The Facilities Coordinator is responsible for the maintenance, planning, service contracts, and collaborating budget with the General Manager for the Bouldering Project University District facility. The Facilities Coordinator holds both the responsibility for first impressions of our space, as well as the long-term satisfaction with the built environment, as an extension of the Bouldering Project brand. Additionally, the Facilities Coordinator is responsible for the HVAC systems, electrical, mechanical, padding, climbing walls, floor and wall surfaces, IAQ, and a specific attention toward emergency management and staff safety. With attention to budgets and effectively communicating with local team General Managers, the Facilities Coordinator is both an integral part of the team at the gym level, as well as a service provider who strives for excellently maintained spaces. Facilities Coordination at the Bouldering Project facilities is a process of project planning and execution; kind, open, and thorough communication, intricate task management and prioritization; and the maintenance of the environments which hold and inspire the communities of a Bouldering Project gym.

General Responsibilities

Operations and Maintenance

-        Maintain an up to the minute knowledge of the condition of the facilities under your watch

-        Effectively perform hands-on maintenance, repair, or replacement of assets

-        Perform monthly inspections of existing equipment, actively seek out ways to reduce reactive and preventative maintenance turnaround time

-        Coordinate the workflow and prioritization of maintenance tasks to optimize customer facing experience and safety

-        Balance the maintenance, repair, and improvements of the facilities

-        Actively attend to demand maintenance and preventative maintenance via a controlled facilities inventory

-        Take a hands-on, leadership approach to completing and teaching complex maintenance tasks outside of the scope or knowledge of facilities employees

-        Coordinate the outsourcing of maintenance tasks beyond the scope of the facilities department, adhering to prudent contract identification and execution

-        Effectively negotiate, maintain, update, and monitor service agreements and contracts for services

Budget Management

-        Coordinate expenses and cost control strategies across multiple budgets lines in collaboration with General Managers, serving as a information resource for General Managers to lead budget the facilities budget management process

Project Management

-        Collaborate with the GM in the development of business use case proposals for potential improvements and large scale facility solutions

-        Successfully execute facility improvement projects in collaboration with the GM with a focus on clear and prompt communication to relevant stakeholders, and coordination and collaboration with other departments

-        Lead and guide the Facilities team members, balancing the demand, preventive, janitorial, and project needs of a facility

Emergency Management, Health and Safety

-        Lead local facilities in adherence to the BP Health and Safety Program

-        Demonstrate safe work practice across all scenarios, modeling a practice for all staff

-        Support the GM who will act as an incident commander in emergency situations

-        Lead the safety committee at the assigned facility

Staff Management, Communication, and Customer Service

-        Regularly meet with General Managers and the Central Facilities Manager to assess facility needs, presence, maintenance plans, budget management, capital expenditures, and contracts

-        Maintain a high level of customer consideration and care in the process of attending to facility needs

-        Regularly engage in a review process with the General Manager and Facilities Technician staff

-        Manage the energy, culture, and efficiency of facilities staff both individually and as they relate to the local gym staff community

-        Be engaged and involved in the local gym staff community at multiple locations with a focus on developing professional relationships and identifying potential opportunities for the Facilities Department to meet staff needs

Other Duties

-        Coordinate, collaborate, and execute facilities related needs for major and minor events across assigned facilities

-        Must be able to lift up to 50 lbs

-        Must be willing to climb ladders up to and above 20’

-        Other duties as assigned by GM or Central Facilities Manager

-        Contribute to, or own, supply ordering process

Qualifications

-        Previous experience as Fitness or Climbing Facilities Coordinator preferred

-        Strong background in hands-on maintenance, general construction or trades background preferred

-        1-2 years Facilities experience

-        1-2 years of proven staff management

-        Ideal candidate will have experience in hands on assessment, diagnosis, and repair of technical, mechanical, and built environment assets as well as a robust experience in the project management field

-        Collaborates well with co-workers and departments

-        Highly organized with proven ability to prioritize and multitask

-        Passion for facilities related technology, processes, and procedures

-        Self-Starter, motivated, closer

Working Conditions

Many duties require the availability to work a flexible schedule based on business needs and events, including  possible evenings and weekends. Duties often occur before and after regular business hours. Occasional travel  is required to support landmark events at various BPs.

Compensation & Benefits

-        This is an full time hourly role

- Employer subsidized health insurance

-        Paid vacation

- 401K

-        Gym memberships for you, significant other, and dependents

-        Gear and merchandise discounts in-store and at local retailers

-        Health and well-being programs

-        A work environment where community, respect, and balance are core

Hiring Process

Applicants can expect an in-person and/or phone interview.  If we have a high volume of applicants, the interview process could extend to two weeks. Thank you.

Bouldering Project strives to embody equal opportunity in our workplaces. We believe that different  perspectives and identities strengthen our communities and unlock our potential.