Brand Shows & Events Associate

Ralph Lauren is seeking an Events Associate to support the Global Events team with managing administrative tasks and aiding in production logistics across a wide variety of event formats from small-scale in-store activations to global fashion shows.

The ideal candidate has a passion for event planning, prides themselves on organization, works well in a fast-paced environment and has a flexible schedule due to heavy volume of events.

This role requires the candidate to work a hybrid schedule in office which also includes evening and weekend schedule as it pertains to events coordinated by the team.

• Support the Global Events Team in executing events for a myriad of event formats from special collaborations and partnerships to fashion shows and presentations to in-store retail activations, and more.
• Assist with coordination of all event logistics for multiple events simultaneously (including timeline creation, invitation distribution + guest lists, vendor procurement + management, partnership agreements, and sourcing of event-related materials), supporting the communication with external and internal parties
• Plan events linked to both retail and PR objectives to maximize return on investment, further brand awareness, and support overall business goals
• Oversee onsite, day-of coordination, including event setup and breakdown for events in New York and other locations if travel is required
• Manage relationships with all internal cross-functional partners relevant to each event and external vendors that support events
• Lead post-event reporting and recapping; Update reporting documents on a continuous basis
• Assist the team in creating event planning documents such as calendars, overviews, timelines, recaps, invitations, vendor database, competitor events research, and more
• Manage event guest lists and dedicated event RSVP email addresses for multiple events simultaneously
• Process event invoices/expenses and reconcile status with finance to ensure vendors are paid in timely manner
• Manage organization and keep an accurate inventory of all special events materials