Office Assistant

As an Office Assistant at CCRES, you will be responsible for a variety of clerical tasks such as greeting guests, managing supplies, producing school materials, and resolving routine problems by following established district policies. Your role will be vital in maintaining a welcoming environment and ensuring smooth daily operations at Gilbertsville Elementary School.

CCRES requires applicants for the Office Assistant position to have a high school diploma or equivalent, with an associate’s or bachelor’s degree preferred. You should have a minimum of two years of experience in office settings performing routine clerical functions, along with competence in using database systems, Microsoft Word, and Excel.

Office Assistants at CCRES who work 30 or more hours per week are eligible for comprehensive benefits, including medical, dental, and vision insurance. You will also participate in a 403(b) retirement savings plan with a 3% matching contribution, enjoy paid time off, and can access tuition discounts and employee assistance programs.

The Office Assistant at CCRES works during school hours, specifically from 8:45 am to 4:15 pm. You'll be required to work student days and ten additional days, typically around the start and end of the school year, bringing your total workdays to 192 per year.

CCRES is committed to employee development by offering access to educational partnerships that provide tuition discounts. Moreover, employees can benefit from career progression opportunities as evidenced by milestone service awards for dedicated years of service.

In your answer, highlight specific administrative duties you have performed, such as managing supplies, greeting visitors, and assisting with school events. Use examples to showcase your organizational skills and ability to maintain confidentiality.

Your answer should reflect a problem-solving mindset. Share a specific example of a challenge you faced and explain the steps you took to resolve it while adhering to company or school policies.

Discuss your strategy for prioritizing tasks, such as using to-do lists, deadlines, and the importance of communication with colleagues to assess urgent needs. Providing an example of how you successfully managed a busy day will also be beneficial.

Talk about your experience with tools like Microsoft Word and Excel, mentioning any specific tasks you've accomplished using these programs, such as data entry, report generation, or document creation that illustrates your proficiency.

Explain your understanding of confidentiality, and any protocols you've followed in previous positions, emphasizing your commitment to safeguarding student and school information, such as handling clearances or educational documentation.

In your response, provide a specific example where you used effective communication and negotiation skills to resolve a conflict. Highlight your ability to remain calm and professional.

Share your passion for education and helping students, explaining how your skills align with the mission of CCRES. Mention specific aspects of the organization that resonate with you, like their commitment to quality service or partnerships within the community.

Discuss your proactive approach to communication, including regular check-ins, leveraging technology or simple practices such as email updates, and being responsive to verbal and written requests.

Outline your organization strategies, whether it’s using digital tools, maintaining a tidy workspace, or implementing systematic filing methods. Give an example that showcases your organizational skills.

Emphasize your commitment to professional development. Discuss attending workshops, seeking feedback, or pursuing courses that relate directly to enhancing your skills and effectiveness in an office setting.