Accounts Payable Specialist

A Little Bit About Us:

Certn is a growing global technology company that’s revolutionizing background screening and reinventing the way businesses build trust. We’re proud to be backed by over $114M in funding and have been named Deloitte Canada’s second-fastest-growing company on the Technology Fast 50™..

Who are Certonians?

We’re soccer players, DIY creators, spicy food lovers, karaoke superstars, wine connoisseurs, and so much more! We are a team of 400+ people currently living the dream at Certn and we’re looking for more team members to level us up. If you’re excited about working with a group that values accountability, working collaboratively across time zones, being inclusive of different perspectives, and approaching problems with compassion and empathy – we want to hear from you!

The Opportunity: 

We’re looking for an Accounts Payable Specialist in a 6 months contract position, with a possibility of extension and/or conversion into a permanent role.  Reporting directly to the Senior Accountant, you’ll be responsible for overseeing the entire spectrum of Account payable and payments / expense management for the NAM region, ensuring accurate invoice processing, effective vendor communication, and timely payment preparation. This role also involves maintaining financial accuracy and supporting cash flow forecasting to ensure financial stability.

To excel in this role, you'll need to leverage your ability to quickly grasp new concepts and maintain a curious mindset, enabling you to navigate complex financial processes effectively. Your organizational skills and attention to detail will also come in handy and ensure accurate record-keeping, while your self-motivation will drive proactive problem-solving and independent task completion.

How you’ll have impact:

Here’s what our Controller has to say about this position: “Being a high growth business, there is importance placed on managing our cashflows, where the accounts payable process is a key part to this. Helping to guide the business to ensure that costs are accurately recorded means that cost center owners can make informed decisions that will drive the company forward. Therefore this AP role is an important part of helping decisions makers take the right actions”

As our Accounts Payable Specialist, you can expect to:

• Oversee the entire North America Accounts Payable and Expense process.

• Ensure accurate entry of invoices and preparation of payments, including bank transactions.

• Collaborate with internal stakeholders to ensure accuracy and completion of Accounts Payable and Expense bookings.

• Prepare month/quarter end Accounts Payable and Expense related journal entries, ensuring correct categorization under relevant cost centers.

• Monitor daily cash balances and forecast cash flows using data analysis for informed decision-making.

• Manage banking relationships, ensuring seamless transaction processing and timely execution while addressing inquiries.

• Prepare comprehensive financial reports on treasury activities for internal and external stakeholders, ensuring accuracy and compliance.

• Collaborate with Finance to optimize working capital strategies, focusing on cash conversion cycles and minimizing working capital requirements.

• Assist in developing and implementing robust cash management policies and procedures to enhance controls and mitigate risks.

• Evaluate treasury management systems to streamline operations, providing recommendations and participating in deployment for optimal efficiency.

•  Support the Finance team in treasury and cash flow management and forecasting.

• Analyze cash flow trends to identify optimization opportunities, offering actionable insights to enhance cash flow efficiency.

• Assist in monitoring daily cash balances and preparing cash flow forecasts.

• Participate in global projects, including the evaluation of systems and processes to streamline operations and align with organizational goals; and offering insights to enhance outcomes and mitigate risks.

We're hoping you will bring:

• Experience in all aspects of expense management, including processing payments

• Related and/or relevant industry education

• Basic understanding of bookkeeping and accounting principles

• Proficiency in data entry.

• Ability to quickly learn new concepts.

• Curiosity and willingness to explore complex financial processes.

• Strong organizational skills and attention to detail.

• Self-motivated and capable of working independently.

The following will be considered an asset: 

• Experience with the application of double-entry methods to Accounts Payable processes

• Experience using Netsuite and Tipalti platforms

• Degree in Accounting or Business Administration

• Working towards CPA designation

Why choose Certn for your next career move?

At Certn, our mission is clear: we're committed to creating an exceptional workplace that meets your needs and career aspirations. To achieve this, we're continually seeking your input, exploring industry best practices, and introducing innovative initiatives and improvements in our work environment. Our aim is for each of us to finish every day with a sense of pride in being part of the Certn story!

Some of the benefits you can expect at Certn are...

• 4 weeks of paid vacation

• 12 wellness days

• Remote-friendly and supportive flexible remote arrangements

• Work-from-home allowance

• Flex allowance

• Professional development budget

• And a few more goodies!

*Note - the above benefits would be pro-rated for this fixed term position. 

Certn takes pride in being an advocate for equal opportunities in the workplace. Our commitment is reflected in how we’re creating a workplace that’s respectful, inclusive, and free from barriers — a place where each member of our team can achieve their full potential. We firmly believe that the strength of our company is rooted in diversity, and we encourage every individual to bring their authentic selves to work. We extend a warm welcome to all qualified candidates and hope that you'll consider Certn as your preferred employer, where you can thrive and contribute to our collective success.

If you have a disability that requires accommodation during any stage of our recruitment process, please let us know how we can best assist you.

Just so you know…the selected candidate will be required to complete a background check. This means you’ll get to see first hand what we do (and trust us, we do it REALLY well)!