Administrative Assistant I

As an Administrative Assistant I at Children's Minnesota, your core responsibilities include answering phones, greeting visitors, scheduling appointments, managing mail, ordering office supplies, arranging equipment repairs, and maintaining filing systems. Your role is crucial to ensuring the department operates efficiently and provides the necessary support for pediatric health care.

To be considered for the Administrative Assistant I role at Children's Minnesota, you need at least a high school degree or GED and either one year of experience in a general office setting or completion of specialized training in administrative support. Experience in a healthcare setting is preferred but not strictly required.

Essential skills for the Administrative Assistant I position at Children's Minnesota include proficiency in MS Office Suite, strong communication skills, organizational abilities, and a capability to handle confidential information professionally. You should also thrive in a fast-paced environment and be able to work effectively both independently and as part of a team.

While previous healthcare experience is preferred for the Administrative Assistant I role at Children's Minnesota, it is not a strict requirement. Candidates with a strong office background or specialized administrative training are also encouraged to apply, as the organization values a diverse pool of applicants.

The work environment for an Administrative Assistant I at Children's Minnesota is dynamic and fast-paced, where no two days are the same. You'll be collaborating with a diverse team dedicated to enhancing children's health. Expect a supportive atmosphere that values teamwork, communication, and professional growth.

In your answer, highlight any relevant roles you've held that required similar skills to those listed for the Administrative Assistant I position at Children's Minnesota. Discuss specific tasks you were responsible for, such as managing schedules, communication, or handling confidential information.

It’s important to show your organizational skills in your response. Talk about a method you use, such as creating a checklist or utilizing software for task management, and provide an example of a time you effectively met tight deadlines.

Mention any software you are familiar with, such as Microsoft Outlook or Google Calendar. Discuss how you’ve used these tools to coordinate schedules efficiently, and how you ensure that changes are communicated effectively.

Demonstrate integrity and professionalism in your response. Discuss the importance of confidentiality, provide examples of how you've handled sensitive information in previous positions, and how you ensure compliance with data protection regulations.

Describe your conflict resolution skills by explaining how you would calmly listen to the visitor's concerns and work on a solution. Emphasize your experience with customer service and maintaining a positive atmosphere.

Your answer should illustrate your collaboration skills. Discuss a specific project where your teamwork contributed to success, highlighting your communication and support roles within the team.

Share qualities such as strong organizational abilities, effective communication, adaptability, and discretion. Providing examples of how you've exhibited these traits in past roles can strengthen your response.

Express your passion for pediatric care and your desire to be part of an organization that focuses on making a positive impact in children’s lives. Mention any specific values or achievements of Children's Minnesota that resonate with you.

Discuss specific organizational methods you employ, such as using calendars, to-do lists, or project management applications. Provide insights on how these strategies have helped you manage your responsibilities successfully in past roles.

Detail your experience with software pertinent to the Administrative Assistant I position, such as MS Office Suite. Discuss tasks you've performed using these programs, like creating documents, spreadsheets, or managing databases.